Form
Name:
TRAVEL
EXPENSE REPORT
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Used
for:
Report
on actual travel expenses incurred while on University business.
This form is used to request reimbursement to the employee,
and/or account for any previously advanced funds.
Required Fields:
|
Header: |
Traveler's name, department, address, purpose of trip,
duration and destination. |
| Transportation: |
Expenses
for airfare, car rental, mileage, train or bus. |
| Daily
Living: |
Expenses
for lodging, meals, miscellaneous, daily(telephone, taxis,
other). |
| Other: |
Conference
registration, supplies, airport parking. |
| Signatures: |
Requires
signature of traveler and signature of higher level official
or authorized designee |
| Settlement: |
Recap
of amount due to traveler or Brown. |
| Account
and Subcode: |
Distribution
of charges to the accounts. |
Documents to Attach:
Original
receipts supporting the expenses claimed. Including: airline
passenger receipt, hotel bill, car rental invoice, meals
and other expenses over $50.
Where to Send:
Report
should be sent to the Travel Accounting section of the Controller's
Office. Approval for exceptions to the Travel policy should
be obtained first. The accounting department will forward
to ORA for approval on all reports which involve grant and
contract funds (5 ledgers).
How to Obtain:
Form
is stocked in University Stores, form F60520. Use Stock
Issue Slip form to order.
download
available
Special Notes:
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Travel
Expense Report is due within two weeks of the completion
of the trip.
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If
trip includes personal or spouse/dependent travel, or
is partially subsidized by another source, please provide
clear
documentation of the incremental (non-reimbursable) costs.
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Refer
to the Travel Policy document for additional information.
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