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Form
Name:
TRAVEL
ADVANCE REQUEST
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Used
for:
-
Request
for cash advance for University business travel.
-
Payment
in advance to hotel or conference facility. Used only
when American Express card not accepted.
-
Payment
to an employee for early purchase of airline tickets which
require payment to American Express prior to travel.
Required Fields:
|
Name: |
Employee name or vendor (third party payment). Payment
to third party must reference traveler. |
| Address: |
Box
number, street address or instruction for department pick
up |
| Dates: |
Today's
date and date on which the traveler needs the check (allow
time for mailing). |
| Dept
Name & Account: |
Use
$xxx.xx format. |
| Purpose
of Trip: |
Brief
description of purpose, including the destination(s). |
| Departure/Return
Date |
Anticipated
dates of travel |
| Account(s): |
Account
number(s) expected to be charged. |
| Advances
Outstanding: |
Show
amount presently outstanding and reason why |
| Signatures: |
Signature
of applicant and approval of authorized official as indicated
on form. |
Documents to Attach:
-
In
case of payment for early purchase of airline tickets,
copy of AMEX bill must be attached.
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Payments
to third parties require invoice or registration form.
Where to Send:
Send
to Travel Accounting, Box J, in the Controller's office.
How to Obtain:
Form
is multi part and available in University Stores, form SR60480.
Use Stock Issue Slip form to order.
Special Notes:
-
Please
provide advance request 3-5 days prior to the departure
date.
-
Advances
are cleared by submission of a Travel Expense Report,
due two weeks after completion of the trip.
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