Stockroom

The Chemistry Department Stockroom provides researchers with a convenient, user-friendly, and affordable system of accessing the materials needed to allow continuous research efforts.

For Chemistry Personnel:

Due to the Covid situation, our Stockroom is currently closed for self-service.  In order to place orders, you will have to use this Google Form.  

Chemistry Stockroom Order form

Here is a searchable PDF of our inventory sorted by description

Chemistry Stockroom Order Form for DEEPS and other Non-Chemistry Departments

Chemistry Stockroom Inventory - By Description

Here is the link for the Stockroom Calendar to make a pickup appointment.  Please wait until you receive an email from the stockroom that your order is ready before making the pickup appointment:

Stockroom Appointment Calendar

Blanket Orders (Outside Vendor Orders)

Please complete our online ordering form. NOTE: functionality ONLY using Chrome, Internet Explorer or Safari. Firefox will NOT work.

Justifications for Purchases made on Federal Grants
  • All justifications should address who (role on the project), what, when & why?
  • The justification is needed to tie the expense to the scope of work, describing the direct benefit of the expense to the project.
  • If the expense is for a piece of equipment or for a service agreement, component part, repair, etc. for equipment, is there more than one sponsored project utilizing this equipment for research?
  • Is this expense reasonable?  Is the cost necessary to meet the project's scope of work?
  • Is this expense allowable?  A cost is allowable if it is permitted as a cost within general federal regulations, the terms of the award, and/or University policy.  
  • Is this expense allocable?  Does it benefit only this award or any other sponsored projects/non-sponsored projects?  Can it be distributed to all benefited funding sources using reasonable methods?  The allocation methodology and basis for the allocation should be determined/.developed with the Chemistry grant manager, who will then share with OSP for approval, before the expense is incurred.  The allocation of the cost should represent a reasonable estimation of the benefit provided to each awards' objectives.
  • Is this expense consistently treated?  All costs incurred for the same purpose and in like circumstances must be treated uniformly either as direct costs or as indirect (facilities and administrative or F&A) costs.  For example, administrative salaries and office supplies are normally treated as F&A costs.

Please review this training document on Documentation and Justifications from the Office of Sponsored Projects (OSP). For further training visit OSP's Research at Brown.

Inquiries

Contact Allen Sylvia for questions regarding the chemical stockroom and inventory. 
Contact Robert Wilson for questions regarding purchases made by faculty, students, and other researchers. 

 

Express Shipments

Please download and complete an express shipping form.  
IMPORTANT: This form is required for ALL express shipping packages being sent from the Chemistry Department e.g. UPS, FedEx. Please print, sign, and return this form to Allen Sylvia, Stockroom Coordinator, in GC 216. Incomplete forms will not be accepted. The business purpose must provide justification for how shipment-related expenses pertain to the account being charged. If you are sending a chemical or sample for analysis, please fill out the required EHS paperwork. 
 

Chemical Inventory & Tracking

Please note: All chemicals in the Chemistry Department are barcoded and entered into a chemical inventory and tracking system called CEMS. It is very important that any chemical that is moved from one room to another, or discarded, be updated in the system.

The system used is a web-enabled database that is hosted at the University of New Hampshire. Please follow the directions and link below to update any chemical that is moved or discarded.

https://cems.unh.edu/brown/CEMS/index.html#1

To move a chemical to a new location:

  1. Click on above link to access the database.
  2. Login to system with your Brown Email and password.
  3. Under “Quick Links”, Click on Add/Update Chemical Inventory.
  4. In the Top Field enter the Chemistry Department barcode number that appears on the bottle of chemical and press “Next”.
  5. Under “Container Information” update the “Owner” and “Location” information to the new PI and Room Location where this chemical is moving to, then click “Save”.  If you begin typing in these fields, the names and rooms will auto-populate. Be sure to choose the correct room number with the appropriate abbreviation before it (ie. GeoChem GC444 or Mac Millan Hall MM216).

To discard a chemical: 

  1. Follow steps 1-4 above.
  2. Click on “Mark Empty”  on the far right side of the webpage, then click on “Save” on the next Screen.

  

LOCATION

The stockroom is located in room 216 of the GeoChem Building. The address is 324 Brook Street, Providence, RI 02912.

Phone: 401-863-1025; 401-863-3102
Fax: 401-863-1993

HOURS

The stockroom is open daily from 8:30am to 5:00pm and from 8:00am to 4:00pm during the summer months. It is closed during all University Holidays.  After hours access to the chemistry stockroom requires key card access.

PERSONNEL

Eric Friedfeld, Manager, Technical Services

Allen Sylvia, Stockroom Coordinator

Robert Wilson, Purchasing Coordinator