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Student Accessibility Services

Fall 2020 FAQs

Housing Accommodations for Spring 2021 - First Year Students

Deadline for Spring 2021 housing accommodation request is November 13th, 2020. Please visit the Housing Accommodation page for more information


Updated Spring 2020

Academic Accommodations

There is no deadline to submit a request for academic accommodations. You may submit an academic accommodation request at any time. We recommend completing your request early in the semester, as accommodations are not retroactive. Please visit our Academic Accommodations page for more information.


Student Accessibility Services is open.

  • If you have questions or need assistance from SAS you can call our main number during weekday business hours (currently 9am-4pm) 401-863-9588.
  • After hours calls will go to voicemail. Staff will follow up during operating hours.
  • For all email inquiries, please email us at: [email protected]  
  • Appointments are offered via Zoom or phone call.
  • For emergencies call Brown DPS at 401-863-4111.
  • For more information from the University:
  • SAS Note Providing will still be in effect. 
  • For questions about online learning or Zoom, please consider the following resources:

Updated April 27th, 2020

Due to the precautions of COVID-19 protocols, the online housing accommodation form will not be open at this time.

Under the advising of the Healthy Fall 2020 Task Force, both ResLife and SAS have postponed housing cycles until given further instructions.

President Paxson has convened a Healthy Fall 2020 Task Force to develop an effective public health plan for the safe reopening of campus in fall 2020. You may read the announcement below:

For updates, please visit our website. Or if you have questions about SAS Housing Accommodations please feel free to email us at [email protected]

Thank you.

- Student Accessibility Services

Please email [email protected] for all housing accommodation related inquiries.


Deadlines for Housing Accommodation Requests

February 5th, 2020 - SEAS Housing Accommodation Request Deadline for all currently enrolled students seeking housing accommodations for 2020-2021 Academic Year

For more information, please visit the Housing Accommodation Request page

Please email [email protected] for all housing accommodation related inquiries.


Employee accommodations has moved from SEAS to UHR

Effective September 16, 2019, employee accommodations has moved from Student and Employee Accessibility Services (SEAS) to University Human Resources (UHR). UHR will be administering accommodation requests for faculty and staff in partnership with Broadspire, a third-party administrator.

Faculty and staff with an existing accommodation will not experience any changes to their current approval and should have already received a communication from Broadspire, Brown's accommodation administrator. If you have not received a communication from Broadspire please email [email protected].


SEAS Awards 2019

2019 SEAS Awards recipients, staff and friends2019 SEAS Awards recipients, staff and friends

May 2019- SEAS was pleased to recognize faculty students and staff for their excellence around creating an accessible community at Brown. 

Economics faculty Sylvia Kuo was recognized with the Access Ambassador Award.  Professor Kuo provides an excellent example of supporting students with disabilities and we are proud to recognize her.

Facilities Services staff Donna Butler amd Pat Vetere were recognized with Facilitator Awards for excellence in supporting students with disabilities.  These two staff go the extra mile for making sure the campus is accessible especially noticeable during the winter in snow storms when shoveling is a priority.

Senior Amanda Siegel was the 2019 recipient of the Catherine J. Axe Advocacy Award. This award recognizes a student who strongly advocates for themselves or others around accessibility. Cathie Axe was present for the award and we are glad to name this recognition after her.

Senior Mary Langat was the 2019 recipient of the Odyssey Award.  This award recognizes a student who has gone the extra mile in pursuit of a Brown University degree.

Student and Employee Accessibility Services at Brown University is proud to recognize these 2019 SEAS Award recipients.


Reporting an Accessibility or Accommodation Concern Form

This reporting tool is designed to have members of the Brown community submit a concern around accessibility. Concerns may include but are not limited to:

  • Website Accessibility
  • Students reporting barriers to equitable access within educational opportunities (Including academic accommodation concerns)
  • Physical accessibility
  • Snow removal

The form is designed for Brown University community members (students, faculty, staff, etc.) working with disability-related needs. If you have already used another request process for your accommodations (housing accommodations, for example), this is not the correct reporting channel to use to duplicate your request. This form is to report concerns that do not already have a traditional reporting system in place.

Brown prioritizes accessibility and inclusivity on the campus. If you have encountered a concern and would like it addressed, please submit your report on the online form below :

Reporting an Accessibility or Accommodation Concern Form 

Important Things To Know:

  • Confidentiality will be maintained to the greatest degree possible, but issues of safety or Title IX concerns may require disclosure to the appropriate campus resources. 

  • Students may continue to use traditional channels of reporting a concern, such as phone calls or email to specific individuals.

  • Concerns about physical accessibility can also be submitted directly to the Department of Facilities Management through their online request service or by calling 401-863-7800.  

Some examples of access concerns that it may be helpful to report directly to Facilities Management are: 

  • an automatic door opener that is not functioning
  • a locked door that prevents access
  • missing or unclear signage
  • articles blocking the entrance to a lift

 If this is urgent, please call our front desk at 401-863-9588 during business hours. 

SEAS Business Hours: Monday through Friday, 8:30am-5pm ( The office is closed from December 21st at 5pm until January 2nd at 8:30 am).

  • If this is an urgent physical accessibility concern, repairs or other barriers you can also reach out to the Department of Facilities Management 24 hours a day by calling 401-863-7800. 
  • If after hours, lift/elevator keys are available by calling DPS at 401-863-3322.  
  • For accessibility-related concerns after hours, please contact the Department of Public Safety (DPS) at 401-863-3322 to reach the Administrator On Call
  • DPS can also unlock accessible entrances. 
  • __________________________________________________________

    New Website Accessibility Policy

    Thursday October 11th, 2018 the New Website Accessibility Policy affecting Brown websites requires all web content editors to ensure that each piece of web content they create, edit or maintain on a University website meets web accessibility standards.

    For any questions about web accessibility email: [email protected]

    To report a website accessibility complaint, please submit to this online form:

    Report an Accessibility Concern Form  

    Learn more information about reporting accessibility concerns.


    Welcome Class of '23, New Graduate Students, and Returning Students! 

    As you are arriving at Brown, we wanted to remind you about some important events/information and review the process of registering with Student & Employee Accessibility Services (SEAS)!

    Events to attend

    • SEAS will have a table at the Orientation Resource Fair on the Main Green on Saturday, August 31st, from 1 to 3 pm. Stop by to pick up handouts, enter our raffle and get questions answered!

    • SEAS will hold an Orientation for students and parents on Saturday, August 31st, from 5 pm to 6 pm in 85 Waterman, Room 130: Meet the SEAS director and some of the staff, get information about how accommodations and services work at Brown. There will also be a panel of students who will talk about their experience using accommodations and services!

    • SEAS Open House on Thursday, September 5th, from 2pm to 4pm. Stop in and visit the office at 20 Benevolent Street, first floor to have some refreshments and chat with the SEAS staff.

    • SEAS will conduct a Self Advocacy Workshop early September TBA: Learn about the process of requesting accommodations; discuss how to work with your professors, access services such as Academic Support, Tutoring or the Writing Center, and make sure you know where to go if you have a question or a concern. The session is strongly recommended for any students that will be using academic accommodations!Z


    Registering with SEAS and requesting accommodations

     If you hope to use accommodations or services and have not already done so, the first step is to complete and return the SEAS Information and Release Form below as soon as possible. This – along with all other registration materials and documentation – should be sent directly to [email protected] or faxed to 401-863-1444.

    Below see our Verification Form and Documentation Guidelines for your reference as you gather information to document a disability. This form is not used to document ADHD or LD. Please make sure your documentation is complete by following the guidelines and contacting us with any questions. If possible, we encourage you to send this information in advance of an appointment to allow us time to review your materials and let you know if anything more is needed. We will always notify students via email when we receive documentation directly from a provider.

     Academic Accommodations are set up in person during a meeting with a SEAS staff member. This meeting is essential in making sure your needs are understood and matched with reasonable accommodations. It will also be when we explain how academic accommodations work at the college level and at Brown in particular. We are able to address a wide range of needs, both ongoing and temporary.

     Dining Accommodations are coordinated through Dining Services. Students with significant food allergies and/or intolerances can reach out to Dining Services Nutritionist [email protected] for more information.

     Also, the Dining Services website has a lot of helpful information about safely navigating the dining halls with a food allergy or intolerance. It may be helpful to reference as a starting point:

     Housing accommodation requests were due by July 5th in order to have the greatest priority in the assignment process. If there are any needs you have not yet communicated, please call 401-863-9588 or email us right away to request a Housing Accommodation Request Form. Due to space limitations this time of year, it may not be possible to meet late requests before the semester begins.

     Parking accommodations for first year students are rare as many needs can be met with our campus transportation system. Requests for parking come through the SEAS office if they are disability-related. Please contact us by email, describe your disability-related reason for requesting parking, and request a SEAS Parking Accommodation Form if needed.

     The SEAS Shuttle provides transportation within the campus for students with mobility concerns. Rides are provided point-to-point and can be planned in advance or requested as needed. The SEAS Shuttle currently runs seven days a week from 8 am to 7 pm. While students will still need to complete the general registration process, individuals with pressing mobility concerns can begin riding right away by calling the SEAS Shuttle Dispatcher at 401-225-9572 to request their first ride.

     After 7pm, riders can use the Brown University Shuttle on Call every evening from 7 pm to 1:45 am, Sunday through Wednesday; 7 pm to 2:45 am, Thursday through Saturday. The first time you ride you will need to register with this system. Make sure you let them know if you are a SEAS rider so that you receive priority and wheelchair access if needed. Shuttle on Call rides cannot be scheduled in advance - you must call to schedule rides when they are needed. To get started using this system call 401-863-1778.


    Setting up a meeting with a SEAS professional staff member

    Particularly if you are requesting academic accommodations, it will be important for you to meet with one of the SEAS staff at the start of the semester. In that meeting we will review your documentation, discuss your needs, and explain how the accommodation process works. Our staff is also available to meet with students who have specific questions/concerns or would like to discuss an issue in person as opposed to via email/phone. Appointments can be scheduled by calling the SEAS office at 401-863-9588.* 

    *Graduate students should schedule with Jon Corey as he is the staff that works with graduate student populations.

    Bob and Charlie Poole Mentoring Program

    The Poole Mentoring Program connects first and second year students registered with SEAS to an upperclass student with a similar disability. Mentors can share tips about navigating Brown, and the program provides ways to meet other students with disabilities.  Watch for upcoming messages about the Poole Mentoring Program!

    Recreation Fee Waiver

    The recreation fee covers Brown undergraduate, graduate, and medical students for access to all recreational and fitness facilities and entrance to athletic events.  It does not cover intramural team participation or physical education classes.  The Recreation Fee can be waived for students with disabilities or medical conditions that may prevent them from using these facilities. To request a waiver based on a disability, contact SEAS at 401-863-9588 or [email protected]. All other requests should be directed to the Office of Campus Life at 401-863-1800.

     Let us know if you have any questions or concerns. We look forward to working with you!


     The SEAS Staff