Reporting an Accessibility or Accommodation Concern Form
This reporting tool is designed to have members of the Brown community submit a concern around accessibility. Concerns may include but are not limited to:
- Website Accessibility
- Students reporting barriers to equitable access within educational opportunities (Including academic accommodation concerns)
- Physical accessibility
- Snow removal
The form is designed for Brown University community members (students, faculty, staff, etc.) working with disability-related needs. If you have already used another request process for your accommodations (housing accommodations, for example), this is not the correct reporting channel to use to duplicate your request. This form is to report concerns that do not already have a traditional reporting system in place.
Brown prioritizes accessibility and inclusivity on the campus. If you have encountered a concern and would like it addressed, please submit your report on the online form below :
Important Things To Know:
Confidentiality will be maintained to the greatest degree possible, but issues of safety or Title IX concerns may require disclosure to the appropriate campus resources.
Students may continue to use traditional channels of reporting a concern, such as phone calls or email to specific individuals.
- Brown maintains a University-wide Web Accessibility Policy. Additional questions about web accessibility please email [email protected]
- Concerns about physical accessibility can also be submitted directly to the Department of Facilities Management through their online request service or by calling 401-863-7800.
Some examples of access concerns that it may be helpful to report directly to Facilities Management are:
- an automatic door opener that is not functioning
- a locked door that prevents access
- missing or unclear signage
- articles blocking the entrance to a lift
If this is urgent, please call our front desk at 401-863-9588 during business hours.
Deadlines for Housing Accommodation Requests
Please email [email protected] for all housing accommodation related inquiries.
For more information, please visit the Housing Accommodation Request page. Housing requests must be renewed on a yearly basis by submitting a new Online Housing Accommodation Request form to SEAS and providing updated documentation as needed.
First-year students entering-mid-year: SPRING 2019
December 15th - Spring Semester
Currently enrolled students: FALL 2019
February 5th - Next Academic Year
Transfers and readmitting students:
July 5th - Fall Semester
December 15th - Spring Semester
First-year students entering-Fall:
July 5th - Fall Semester
New Website Accessibility Policy
Thursday October 11th, 2018 the New Website Accessibility Policy affecting Brown websites requires all web content editors to ensure that each piece of web content they create, edit or maintain on a University website meets web accessibility standards.
For any questions about web accessibility email: [email protected]
To report a website accessibility complaint, please submit to this online form:
Learn more information about reporting accessibility concerns.
Welcome Class of '22, New Graduate Students, and Returning Students!
As you are arriving at Brown, we wanted to remind you about some important events/information and review the process of registering with Student & Employee Accessibility Services (SEAS)!
Events to attend
SEAS will have a table at the Orientation Resource Fair on the Main Green on Saturday, September 1st, from 1 to 3 pm. Stop by to pick up handouts, enter our raffle and get questions answered!
SEAS will hold an Orientation for students and parents on Saturday, September 1st, from 4 pm to 5 pm in 85 Waterman, Room 130: Meet the SEAS director and some of the staff, get information about how accommodations and services work at Brown. There will also be a panel of students who will talk about their experience using accommodations and services!
SEAS Open House on Thursday, September 6th, from 2pm to 4pm. Stop in and visit the office at 20 Benevolent Street, first floor to have some refreshments and chat with the SEAS staff.
SEAS will conduct a Self Advocacy Workshop on Thursday, September 13th from 12:00 to 12:50pm Roberts Campus Center, room 225: Learn about the process of requesting accommodations; discuss how to work with your professors, access services such as Academic Support, Tutoring or the Writing Center, and make sure you know where to go if you have a question or a concern. The session is strongly recommended for any students that will be using academic accommodations!Z
Registering with SEAS and requesting accommodations
If you hope to use accommodations or services and have not already done so, the first step is to complete and return the SEAS Information and Release Form as soon as possible. This – along with all other registration materials and documentation – should be sent directly to [email protected] or faxed to 401-863-1444.
We are also attaching our Verification Form and Documentation Guidelines for your reference as you gather information to document your disability. Please make sure your documentation is complete by following the guidelines and contacting us with any questions. If possible, we encourage you to send this information in advance of an appointment to allow us time to review your materials and let you know if anything more is needed. We will always notify students via email when we receive documentation directly from a provider.
Academic Accommodations are set up in person during a meeting with a SEAS staff member. This meeting is essential in making sure your needs are understood and matched with reasonable accommodations. It will also be when we explain how academic accommodations work at the college level and at Brown in particular. We are able to address a wide range of needs, both ongoing and temporary.
Dining Accommodations are coordinated through SEAS as well. Students with significant food allergies and/or intolerances can register and complete the Dining Accommodation Request Form. This form can be found on our website or requested via email.
Also, the Dining Services website has a lot of helpful information about safely navigating the dining halls with a food allergy or intolerance. It may be helpful to reference as a starting point: http://www.brown.edu/Student_Services/Food_Services/nutrition/accommodations.php
Housing accommodation requests were due by July 5th in order to have the greatest priority in the assignment process. If there are any needs you have not yet communicated, please call 401-863-9588 or email us right away to request a Housing Accommodation Request Form. Due to space limitations this time of year, it may not be possible to meet late requests before the semester begins.
Parking accommodations for first year students are rare as many needs can be met with our campus transportation system. Requests for parking come through the SEAS office if they are disability-related. Please contact us by email, describe your disability-related reason for requesting parking, and request a SEAS Parking Accommodation Form if needed.
The SEAS Shuttle provides transportation within the campus for students with mobility concerns. Rides are provided point-to-point and can be planned in advance or requested as needed. The SEAS Shuttle runs Monday through Friday from 8 am to 7 pm. While students will still need to complete the general registration process, individuals with pressing mobility concerns can begin riding right away by calling the SEAS Shuttle directly at 401-225-9572 to request their first ride.
After 7pm, riders can use the Brown University Shuttle on Call every evening from 7 pm to 1:45 am, Sunday through Wednesday; 7 pm to 2:45 am, Thursday through Saturday. The first time you ride you will need to register with this system. Make sure you let them know if you are a SEAS rider so that you receive priority and wheelchair access if needed. Shuttle on Call rides cannot be scheduled in advance - you must call to schedule rides when they are needed. To get started using this system call 401-863-1778.
Setting up a meeting with a SEAS professional staff member
Particularly if you are requesting academic accommodations, it will be important for you to meet with one of the SEAS staff at the start of the semester. In that meeting we will review your documentation, discuss your needs, and explain how the accommodation process works. Our staff is also available to meet with students who have specific questions/concerns or would like to discuss an issue in person as opposed to via email/phone. Appointments can be scheduled by calling the SEAS office at 401-863-9588.*
*Graduate students should schedule with either Jon Corey or Dean Cathie Axe as they are the staff that work primarily with graduate populations.
Bob and Charlie Poole Mentoring Program
The Poole Mentoring Program connects first and second year students registered with SEAS to an upperclass student with a similar disability. Mentors can share tips about navigating Brown, and the program provides ways to meet other students with disabilities. Watch for upcoming messages about the Poole Mentoring Program!
Recreation Fee Waiver
The recreation fee covers Brown undergraduate, graduate, and medical students for access to all recreational and fitness facilities and entrance to athletic events. It does not cover intramural team participation or physical education classes. The Recreation Fee can be waived for students with disabilities or medical conditions that may prevent them from using these facilities. To request a waiver based on a disability, contact SEAS at 401-863-9588 or [email protected]. All other requests should be directed to the Office of Campus Life at 401-863-1800.
Let us know if you have any questions or concerns. We look forward to working with you!
The SEAS Staff