Frequently Asked Questions

Fall 2020 FAQ



I am a returning student who has already registered with SAS. Do I need to do anything different to keep/renew my accommodations?

This process remains the same for students studying on-campus and remote. Students currently approved for academic accommodations can go to the online SAS portal to download their letters to provide to instructors. Please note that students who need to update documentation from their medical provider will not be able to access their letters and will  receive a prompt to contact SAS. If questions about the renewal process please reach out by email ([email protected]) or phone (401-863-9588) during weekday business hours.

I am a new or first-year student and need to register for non-housing accommodations (such as academic accommodations). Do I need to do anything different than your usual process?

Students who need multiple types of accommodations can follow up on those processes simultaneously, though it is important to note that they are seperate requests. For academic accommodations, please contact [email protected] For housing accommodations, it is advised that you reach out to [email protected] (see Housing FAQs below for more info). If you reach out to the wrong email don't worry, we will make sure your inquiry gets to the right person. We will provide you with a registration form as well as information on what we need from your medical provider. If any questions please reach out by email or phone during weekday business hours. 

Is there a deadline to requrest academic accommodations?

There is no deadline to submit a request for academic accommodations. That said, we recommend completing your request early in the semester, as accommodations are not retroactive. Please visit our Academic Accommodations page or reach out via email/phone for more information.

I am going to be studying remotely and need to request a work load reduction. What do I do?

This process remains the same for students studying on-campus and remote. Students who believe they need an official work load reduction (less than 4 courses) should reach out by phone or email to schedule an appointment with professional staff early in the semester. In that meeting, we can discuss your specific situation and next steps. Please note that all course load reduction requests should be submitted by the mid point of the semester. 

Housing & Dining

What does the process for accommodation look like?

Step 1: Submit 3 forms. 

      Information and Release Form

      Up to date supportive documentation (your medical provider can complete the Verification form)

      Complete Online Housing Accommodation Form

Step 2: You will receive an email from SAS with your approved accommodations.

Step 3: You will receive an email from Residential Life with your room assignment.

What do I need for supportive documentation?

You may refer to our Documentation Guidelines for more detailed information. Typically, documentation should be able to answer some general questions like:

* What are the functional limitations of the disability?

* How do the functional limitations impact the living environment?

* What is the student unable to access in a residential setting?

Do I have to complete the Residential Life Housing Questionnaires if I am going through SAS for accommodations?

Transfers students will need to complete the Fall Location of Study form and Housing Questionnaire. Incoming first year students do not.

What if I miss the deadline?

If you completed your housing accommodation request after the deadline, SAS will still review, process and notify you of your approved housing accommodations. ResLife will receive the approved accommodations. Placements are based on the availability of space. Please refer to residential life

If I submit the accommodation request early, will I get my housing assignment early?

The short answer is no. You will be notified by SAS what housing accommodations you are approved for, but Residential Life will not be able to provide a fast turnaround of housing placement. This is because they need to gather student residential intent information (meaning who is coming and who is going). They won't know what spaces are available until later in the housing cycle.

Can I decline my SAS housing assignment?

Yes you can. Please note that by declining your SAS accommodated housing, you will need to participate in the general assignment process held by The Office of Residential Life. This will not include your housing accommodations.

Can you change my room assignment?

SAS cannot change room assignments. If you feel your room assignment does not meet your disability-related needs (not to be confused with preferences), we will be happy to discuss with you. Please note that the Office of Residential Life may be unable to accommodate requests for room changes based on student preferences alone.

Why can’t I participate in both the SAS housing assignment and Phase 2 of the Housing Lottery?

There are multiple Residential Life room assignment processes that take place in the summer. Approved housing accommodations take priority and after students are assigned rooms, the next housing processes begin. 

Where do I go if I have dietary needs?

Most dietary concerns and dining adjustments are now handled by Dining Services. Please see their website for additional information about this change. SAS will continue to serve as a consultant for Dining Adjustments when needed. 


I have a recent injury and I am using crutches (or other mobility aid). How can SAS help me?

SAS can grant access to the SAS shuttle for transportation around the Brown campus. Students should contact SAS either by phone or email to begin the registration process. SAS can also move classes to more accessible locations and/or add students to the Disability Emergency Evacuation Program (D.E.E.P) which can help individuals evacuate their residence hall in an emergency situation.

Graduate Students


For additional guidance, please consult the Graduate School’s Fall 2020 FAQ, as well as the general SAS Graduate FAQ for other accommodation-related questions for graduate students.

  • I am a graduate student who has never requested accommodations before. Am I eligible to request anything, especially related to the current COVID-19 pandemic concerns?
    • Students can reach out to Student Accessibility Services at any time to confer with staff. We can learn more about your situation and help you consider follow-up steps. Our phone number is 401-863-9588 during weekday business hours. Our main email address is [email protected].
  • I am a graduate student active in a research laboratory and have a personal health concern. What do I do?
    • Students with personal health concerns should register with SAS. SAS will follow the same process as for all accommodations related to a documented disability, medical condition, or temporary injury. Please reach out to [email protected] and request to connect with one of our professional staff. 
  • What documentation do I need to support a request for an accommodation, including an alternative arrangement from my current lab placement? Do I need documentation from a clinician or is my own information enough?
    • The general process for approval or disability related accommodations includes registration and providing documentation from a qualified evaluator. If you are not sure about providing documentation please reach out to get connected with one of our professional staff to discuss.
  • If I am approved for accommodations, what information is shared with my faculty or program?
    • Information about disability diagnoses and symptoms is not shared with faculty or administration. Only information about approved accommodations is shared on a need-to-know basis so that accommodations may be implemented.
  • I need to request to be excused from working in the lab because someone I live with has health concerns rather than my own health concerns.
    • The accommodations process through Student Accessibility Services can address the direct health concerns of students only. For situations in which a student is concerned due to a household member who is high-risk, they should seek an alternative arrangement with their advisor, with support from their Director of Graduate Study, and Maria Suarez, Associate Dean of Student Support in the Graduate School.
  • What other arrangements are available? What should I do?
    • Reach out to SAS at the contact information above to get connected with staff to follow-up.