What is the typical project cycle of a print job?

A typical print project has several key phases: 

  • Request a print estimate from multiple vendors. A print estimate, or quote, defines the scope of the project (timeline, materials, quantity, size, etc.) and the cost. Requesting an estimate from multiple vendors will ensure the best price.
  • Send the print vendor the final files. Print vendors typically accept a variety of file types, but the preferred finished file is PDF. Confirm the desired deliverable date again to ensure that the printer can meet your schedule.
  • Review the print proof. The printer will send you a print proof to ensure that the content and color are accurate. Review it carefully and revise as needed. Note that changes can incur fees (see the question about AAs and PEs).
  • Approve the final proof. Confirm again the delivery date and method of delivery at this time.
  • The project moves into production. Typically, delivery of your job occurs 1-2 weeks after the approval of the printer’s proof, depending on the complexity of the job. 
  • The project is delivered.
  • Vendor submits an invoice for payment.
  • Submit payment to the vendor via Workday.