Departmental Ceremony Templates

The Office of University Communications (OUC) offers a Departmental Ceremony Program template for use by academic departments to create programs to distribute to guests during Commencement ceremonies. The program design is a bifold brochure featuring the Corporation Seal on the cover. In addition, programs will print in black on a heavier text-weight stock.

New this year, OUC is also offering a downloadable branded program template. The downloadable template is available as a multi-page Microsoft Word file, sized to 8.5"x11", for any departments that wish to create their programs themselves.

Departmental Ceremony templates align with the Brown University Visual Identity Policy and Strategy and provide a high-quality memento for Brown graduates and guests. OUC encourages all academic departments to select one of the templates. If you have questions or wish to discuss additional program options, please contact [email protected].

Deadlines and Process

  • May 1: Order the template* via the form below so OUC can plan accordingly.
  • On or before May 10: Submit program content that includes the following (there will be time for last-minute name drops and additions):
    • Department name
    • Date
    • Location
    • Class of 2024 names
    • Faculty
    • Program of event
    • Awards
  • May 15: First proof emailed to client by OUC
  • On or before May 20: Round 1 edits due to OUC
  • May 24: Final name drops or additions due to OUC immediately following 1 p.m. Corporation meeting
  • May 24: Final program approved required by 2 p.m.
  • May 24: Program prints will be available for pick up at Allegra (102 Waterman Street) until 6 p.m. Clients will be texted when programs are ready for pick up.

*If a non-templated program is needed, please email marketing_communcations@brown.edu or submit a project request form. Design fees will be applied to non-templated programs at a rate of $90 per hour.

Pricing

Programs will be printed on 80lb text Finch White paper. Bi-fold programs measure flat size: 11" x 8.5", finished size: 5.5" x 8.5". 

Design fees

The design work is offered at no charge and includes print-ready files with ONE round of copy edits and ONE round of name revisions based on the fixed template. Additional rounds of edits will be billed at the standard design rate of $90 per hour.

  • Bifold design: no charge
Printing fees
B&W Bifold programs
50 = $39.25
100 = $54.00
200 = $82.00
300 = $109.50
400 = $133.50
500 = $157.00


Order a Departmental Ceremony Template

Orders must be submitted by May 1.

Style and Template Examples

Template Style Bifold Branded Program Template