Departmental Ceremony Templates

The Office of University Communications (OUC) offers a Departmental Ceremony Program template for use by academic departments to create programs to distribute to guests during Commencement ceremonies. Staff may choose from two style options – a bifold or trifold brochure – featuring the Corporation Seal on the cover. In addition, programs will print in black on a heavier text-weight stock.

Departmental Ceremony templates align with the Brown University Visual Identity Policy and Strategy and provide a high-quality memento for Brown graduates and guests. OUC encourages all academic departments to select one of the templates. If you have questions or wish to discuss additional program options, please contact [email protected].

Deadlines and Process

  • May 2: Order the template* via the form below so OUC can plan accordingly.
  • On or before May 13: Submit program content that includes the following (there will be time for last-minute name drops and additions):
    • Department name
    • Date
    • Location
    • Class of 2022 names
    • Faculty
    • Program of event
    • Awards
  • May 16: First proof emailed to client by OUC
  • On or before May 19: Round 1 edits due to OUC
  • May 27: Final name drops or additions due to OUC immediately following 1 p.m. Corporation meeting
  • May 27: Final program approved required by 2 p.m.
  • May 27: Program prints will be available for pick up at Allegra (102 Waterman Street) until 6 p.m, with extended hours available on Saturday from 8 a.m. - 12 noon. Clients will be texted when programs are ready for pick up.

*If a non-templated program is needed, please email [email protected]edu or submit a project request form. Design fees will be applied to non-templated programs at a rate of $90/hour.


Programs will be printed on 80lb text Finch White paper. Bi-fold programs measure flat size: 11" x 8.5", finished size: 5.5" x 8.5". Tri-fold programs measure flat size: 16.5" x 8.5", finished size: 5.5" x 8.5"

Design fees

The design work is offered at no charge and includes print-ready files with ONE round of copy edits and ONE round of name revisions based on the fixed template. Additional rounds of edits will be billed at the standard design rate of $90 per hour.

  • Bi-fold design: no charge
  • Tri-fold design: no charge
Printing fees
B&W Bi-fold programs B&W Tri-fold programs
50 = $31.10 50 = $32.42
100 = $45.01 100 = $46.35
200 = $72.17 200 = $73.51
300 = $98.01 300 = $99.34
400 = $121.17 400 = $122.50
500 = $143.00 500 = $144.34

Order a Departmental Ceremony Template

Orders must be submitted by May 2.

Style and Template Examples

Template Style Bi-fold Template Style Tri-fold