No. As an exempt employee, you do not need to submit a timecard. The only time you will need to submit time is during a time off request.
Below is a list of frequently asked questions that our office receives on a regular basis. Do you have any suggestions for this list? Please feel free to contact [email protected] and let us know!
New employees have to complete their benefits elections within 31 days of employment from their start date. The enrollment process includes online links to detailed information about the plans. You can also review the Benefits Enrollment Decision Guide at the Brown Benefits website.
To obtain employee parking faculty and staff must go through the waitlist process. You may request parking by adding your name to a waitlist, you may register for two waitlists in the online parking system Park@Brown. Once a space becomes available the Transportation Office will notify you by email.
Employees are able to change their benefits during Open Enrollment in the fall. During this time, employees can change or continue with their current benefits. Employees are also able to change their benefits during a qualifying life event such as legal marital status change, birth/adoption of child or retirement savings election.
To submit time as a non-exempt employee, follow these steps:
- Select the Time app on Your Home Landing Page
- Select an option under the Enter Time section
- Select day of the week to enter time
- Enter Time Type and Quantity (hours) worked and select OK
- Use the Summary section to ensure time is accurate
- Select Review for a confirmation screen to review total hours
- Select Submit to route the time for approval.
Note: If absent for part of the week, enter time out of the office through the Time Off app, or use the Actions button on the Enter Time screen. After logging the time off, it will also appear in this calendar. Hovering over any time blocks displays the Approval status.
For more information, please access this Workday Learning Course which provides a Workday Job Aid.
Brown University offers eligible employees a defined contribution 403(b) retirement plan six months after your employment. The University will contribute 6% of your salary if you make no contributions. In addition, the University will make a dollar for dollar match of up to 2% for a total contribution of 8%. University contributions begin after 6 months of employment. Please contact the Benefits office at [email protected] for more information.
Contact your department's administration (Department Manager or Admin HR Coordinator) to report the dates that time was not submitted. The type of hours (regular hours, vacation hours, sick hours, etc.) and number of hours for each type will also be needed.
For the majority of missing time instances, it is added to the next open pay period. The determination for whether one receives an on-demand check is based on the Payroll Under and Over Payments policy. In general, if more than half of the person's paycheck was missing, Payroll can issue an on-demand check. Pickup for an on-demand check would be at the Payroll office located at South Street Landing (Payroll will email the times available for pickups).
Employees must work 25 hours per week (66.67% FTE) to be fully benefits eligible. Please reference the eligibility guide here for more information.
Jobs are posted automatically to:
- Brown’s Career Site
- Indeed.com
- Inside Higher Ed
- Chronicle of Higher Education
- The Journal of Blacks in Higher Education
- Higher Ed Jobs
- Diverse Issues in Higher Education
- National Labor Exchange
- Veterans.gov
- EmployRI, which is the RI Department of Labor & Training online job matching services
- HERC (Hire Education Recruitment Consortium).
BioMed HR also maintains a list of resources that we can post at your request.
During the summer, many departments observe Summer Hours, 8:00 a.m. to 4:00 p.m. with an hour for lunch (35 hours per week); however, staff continue to be paid for 37.5 hours. In departments that observe summer hours, full time, non-exempt staff who work more than 35 hours but less than 37.5 are not provided with additional compensation. Employees working in non-exempt positions are paid additional straight time for hours worked between 37.5 and 40 hours. For more information, please see Exempt and Non-Exempt Employee Pay (40.030).
The Hire Brown First initiative is to provide career progression opportunities to existing employees. As such all positions are required to be posted internally for 3 business days before external recruitment begins. Hiring managers must interview all internal candidates who meet the minimum qualifications of a position. If an internal candidate is not selected for the position, the hiring manager will be responsible for providing feedback to the internal candidate to aid development opportunities. It is best practice to provide this feedback after a phone screen if not advancing to an in-person interview, and after an in-person interview if not selected for the position. Feedback should be provided to the candidate outside of Workday.