Employee Tips For Getting Started in The Division of Biology and Medicine 

1. Brown ID Number & Account

• Prior to your first day you will receive an email with your Brown ID number, which is required for activating your Brown account.  
• Employees should go to https://myaccount.brown.edu/activate to activate their account. 
• Once you have activated your account, log into Workday using your new Brown username and password to complete your onboarding tasks. 

2. Brown ID Card & I-9

• Visit the Brown Business Center (BBC) to present your I-9 documentation and get your Brown ID card.. The BBC is located at Page-Robinson Hall, 69 Brown Street, 2nd floor.
• You must I-9 within 3 days of your start date.

3. Card Access

• Be sure to bring your card access form to BioMed Facilities located in the BioMed Center, 171 Meeting Street, Suite 287.  Your manager will provide you with the filled out form. 

4. Key Access

• If you will have keys for your building or office space, your manager will provide you with the filled out key authorization form.
• Your key will be ready for next business day pickup between 10:00 am and 2:00 pm at BioMed Facilities located in the BioMed Center, 171 Meeting Street, Suite 287.

5. Building Map

• This map highlights the buildings you will need to visit. 

6. Parking

• If you are looking to obtain parking on campus, plan to visit the Transportation Office, which is located in the same building as the BBC, Page-Robinson Hall, 69 Brown Street, 5th floor. 

7. Brown Gmail

• Once you receive your Brown ID and activate your Brown account you can set up email.
• Visit myaccount.brown.edu
• Click "Log in and Manage Account"
• If prompted, log in with your Brown username and password. 
• On the left menu, click Activate Brown Google Account
• Follow the steps on the screen and choose a password. Click here for complete instructions.

7. Orientation

• BioMed Human Resources will sign you up for both University Orientation and BioMed Orientation.  
• University Orientation introduces you to leadership at the University level and provides a benefits overview. 
• BioMed Orientation is specific to the Division of Biology & Medicine and provides a deeper dive into other employee programs and benefits. 
• We look forward to meeting you! 

Helpful Information

• Brown Acronyms
• Brown Benefits Overview

Parking and Transportation Services

• Brown University Parking Lots and Shuttle Routes
• Brown University Shuttle Tracker: Brown University Shuttle is a safety-oriented transportation service offered to the Brown community – students, faculty, and staff of Brown and hospital affiliates who have a Brown ID.

Timekeeping

• Entering Time Worked in Workday Job Aid
• Non-Exempt Employment and Timekeeping Guidelines

Direct Deposit

• Direct Deposit FAQ

BioMed HR is here to help new employees get acclimated to Brown University. We hope you will find the resources here useful to you.