Employee Tips For Getting Started in The Division of Biology and Medicine 

1. Brown ID Number & Account

• Prior to your first day you will receive an email with your Brown ID number, which is required for activating your Brown account.  
• Employees should go to https://myaccount.brown.edu/activate to activate their account. 
• Once you have activated your account, log into Workday using your new Brown username and password to complete your onboarding tasks. 

2. Brown ID Card & I-9

• Visit the Brown Business Center (BBC) to present your I-9 documentation and get your Brown ID card.. The BBC is located at Page-Robinson Hall, 69 Brown Street, 2nd floor.
• You must I-9 within 3 days of your start date.

3. Building Card Access

• Contact your department administration to request card access to BioMed buildings and specific rooms.  The form must be signed by a department authorized signatory and BioMed Facilities.

4. Key Access

• Key access can be requested by completing the Key Request Form on the BioMed Facilities website.
• The individual requesting the keys will be contacted with pickup instructions once the request is approved.

5. Building Map

• This map highlights the buildings you will need to visit. 

6. Parking

• If you are looking to obtain parking on campus, plan to visit the Transportation Office, which is located in the same building as the BBC, Page-Robinson Hall, 69 Brown Street, 5th floor. 

7. Brown Gmail

• Once you receive your Brown ID and activate your Brown account you can set up email.
• Visit myaccount.brown.edu
• Click "Log in and Manage Account"
• If prompted, log in with your Brown username and password. 
• On the left menu, click Activate Brown Google Account
• Follow the steps on the screen and choose a password. Click here for complete instructions.

7. Orientation

• BioMed Human Resources will provide dates for both University Orientation and BioMed Orientation.  
• University Orientation introduces you to leadership at the University level and provides a benefits overview. 
• BioMed Orientation is specific to the Division of Biology & Medicine and provides a deeper dive into other employee programs and benefits. 
• We look forward to meeting you! 

Helpful Information

• Brown Acronyms
• Brown Benefits Overview

Parking and Transportation Services

• Brown University Parking Lots and Shuttle Routes
• Brown University Shuttle Tracker: Brown University Shuttle is a safety-oriented transportation service offered to the Brown community – students, faculty, and staff of Brown and hospital affiliates who have a Brown ID.

Timekeeping

• Entering Time Worked in Workday Job Aid
• Non-Exempt Employment and Timekeeping Guidelines

Direct Deposit

• Direct Deposit FAQ

BioMed HR is here to help new employees get acclimated to Brown University. We hope you will find the resources here useful to you.