Similar to working with creative teams within University Communications, initiating a project with an external vendor requires advance planning. You should notify University Communications as soon as you are conceiving your projects (several weeks or months before the project should begin, considering typical project timelines) to ensure you have sufficient time either to schedule the project with University Communications or to work with an external vendor and develop a Scope of Work Agreement before work begins. Consult the list of approved external vendors and review the vendors’ online portfolios to see their work. You will work directly with the vendor you choose to hire to develop an agreement for the work.

All DVP vendors have Master Services Agreements with the University so once you have selected a vendor, the Contract Requester in your unit will request a Statement of Work through the Brown Contract Management System (BCM). The Contract Request consists of completing some preliminary questions and information and attaching supporting documents, including a proposal if the vendor has provided one. Once approved, the Contract Manager will create the contract record, work with the appropriate parties for review and approval, and send the final contract for e-signature via DocuSign.