Brown’s Designated Vendor Program (DVP) provides creative choice for the campus community through a pool of vendors with a strong record of creativity and innovation in delivering marketing communications services at Brown, as well as the skills and training to deliver projects that require an increasingly complex understanding of technology and laws.
The DVP responds to a long history of requests for a pool of external vendors — as a strong alternative to the creative and marketing teams in the Office of University Communications — that have been assessed to offer quality, expertise, customer service and knowledge of Brown. The program also responds to the growing need that universities maintain safeguards to ensure that marketing projects are completed only by vendors knowledgeable about laws governing areas such as privacy, copyright and accessibility.
A key feature of the DVP is that only approved external vendors may deliver marketing communications services for Brown offices and departments. For departments and offices that work with an external vendor that has not been approved into the program, the University will require the office to suspend the project, pay the unauthorized vendor for services rendered, and restart the project with an approved vendor. This ensures that offices across Brown have access to vendors with the right skills and training, while also ensuring Brown meets federal requirements and other regulations related to marketing communications.
Creative teams within Brown still provide marketing services, but the DVP offers flexibility and choice and provides an alternative for times of year when University Communications may reach capacity for project work. The program was developed in coordination with the Office of Purchasing and in consultation with Finance & Administration.
All vendors in the Designated Vendor Program have Master Service Agreements with the University. Per University policy, contracting with an approved vendor from the Designated Vendor Program requires a Scope of Work Agreement for each individual project. Participating vendors provide the following marketing services: