Our Event Support Services
EFFECTIVE FEBRUARY 10, 2013, Event Support Union Labor Rates for carpentry, electrical and custodial services have been standardized, regardless of whether the work happens on regular time, overtime or double time. Please see our new labor rate chart below for details. Event Support rates for Grounds will continue to be charged at the crew rates listed below.
Download our updated list of Rental Equipment (rates as of February 4, 2013).
Place an online Event Request with Facilities Management.
Estimate your event equipment costs with this simple spreadsheet!
Take advantage of our Step by Step Planning Guide.
UNION LABOR RATES (as of February 10, 2013): Rates are subject to periodic changes:
Technician labor is billed at an hourly rate which includes travel, set-up and strike-down time. Currently the hourly rates are as follows:
|Straight Time||Overtime||Double Time|
*Rates for these crews are standardized, regardless of whether the work is done on regular, overtime or double time.
Overtime constitutes any time after 3:00pm on a regular business weekday, all weekends and holidays.
Effective October 1, 2011, an Expediting Fee of $150 will now be assessed on all orders placed less than 10 calendar days before the start of the event.
CANCELLATION POLICY (effective February 10, 2013)
Cancellations must be received in writing via email to firstname.lastname@example.org. Events cancelled less than 48 business hours prior to the beginning of an event (not including Saturday and Sunday) will incur a $50 cancellation fee. (Additional fees may be assessed based on actual pre-committed costs.). Exceptions to this policy, due to unavoidable circumstances (such as storm closures, etc.) will be respected.
CHANGE POLICY (effective February 10, 2013)
Changes must be received in writing via email to email@example.com. Changes requested less than 24 business hours prior to the beginning of an event (not including Saturday and Sunday) will incur a $50 expediting change fee. (Additional fees may be assessed based on actual pre-committed costs.). Exceptions to this policy, due to unavoidable circumstances (such as storm closures, etc.) will be respected.
Many University departments rely on services from Facilities for events; however, many departments are forgetting the final step to secure these services. When Facilities sends a department an estimate for the work for an event, the department must confirm that sponsorship of the event and provide an account number. Student groups do this by having a financial signatory approve the estimate before the work is finalized. Please don't forget this important and necessary step!
- Events Support provides non-binding estimates.
- All Student Events must have an estimate attached to their service request and all service requests must be completed 10 working days prior to the event and sent to Events Support by a Student Activities Office representative.
- The estimate is subject to change due to additional requests, extension of times, technical difficulties or other factors beyond our control.
- Charges for your event will be based on the actual equipment used and all relevant labor required to professionally support the event.
Please contact Media Technology Services (www.brown.edu/mts) to electronically reserve installed equipment & staff support at least (10) calendar days in advance of your event. A $150 rush processing fee is assessed for reservations received with less than (10) calendar days advance notice. Once you have reserved your space with the University Registrar or Scheduling Office, we can help you with technical support, training and equipment selection. Please be aware that Facilities Event Support handles audio needs in Alumnae Hall auditorium, Alumnae Hall Crystal Room, Sayles Hall auditorium and OMAC.
Please contact Brown Catering at (401) 863-2712 for white table linen for buffet (6' & 8') tables and (60" & 72") round tables of eight or ten persons for events they are catering. Cloths/skirting for panel or registration tables only can be reserved through our office for a minimal charge. Place an online Event request order. Outside caterers must supply their own linen.
To contact us about estimates and for more information on Event Support Services and setups, please call (401) 863-7820 or email us at firstname.lastname@example.org.