Auto Insurance

General Information

To file a claim or report damage to a University owned or rented vehicle:

  • Complete the Brown University Auto Accident Report Form within 48 hours and submit to the Insurance Office, email to insuranceoffice
  • Obtain a copy of the Providence (or local) Police Department Report and submit to insuranceoffice
  • If a rental vehicle, also provide a copy of the damage report submitted to the rental agency together with a copy of the rental agreement.
  • The Insurance Office will guide you as to obtaining a repair estimate for the damage.   Once we have reviewed and authorized the cost, the department will then proceed with the repair.
  • There is a $1,000 damage deductible for the expense to repair the vehicle that the department will bear.
  • If another vehicle is involved in the accident, there is a liability claim deductible of $1,000 that the department will bear, as well as a damage deductible. 
  • All claims must be processed within 90 days of the incident.

For more information about vehicle use and driver authorization, please refer to the Facilities & Campus Operations - Fleet Management Link for safeDRIVE.  The safeDRIVE Policy provides procedures and safety guidelines for faculty, staff, and students use of University vehicles.

Rental Car

  • Travel Policy: Ground Transportation
    • Authorized Rental Car Drivers
    • Rental Car Agencies Preferred Suppliers
      • Book through the designated website, which has Brown's Corporate Code and rates attached
        • For Domestic and International Rentals
          • Common rental countries include: Australia, Belgium, Brazil, France, Germany, Great Britain, Greece, Iceland, Ireland, Italy, Mexico, Netherlands, Portugal and Switzerland. NOTE: Due to regulations in some different countries, additional fees may apply. 
    • Rental Car Insurance
      • Supplemental Liability and Collision Damage insurance MUST be purchased through rental agency
        • If traveling outside of the United States
        • If the driver is under the age of 25 (already included in Preferred Suppliers - except for Truck Rentals)
        • Rental vans that carry 12 or 15 passengers (already included in Preferred Suppliers)
    • Rental Car Accidents
      • Should a rental car accident occur, travelers must submit a written accident report as soon as possible to the rental car company, local authorities (as required), and, within 48 hours, to the insuranceoffice
      • If there is an accident involving a rental vehicle, the department will bear a portion of the loss up to $2,000:
        • Physical damage deductible $1,000, and/or
        • Liability (if another vehicle is involved in the accident) deductible $1,000
      • There may be a lower deductible if Brown rental contracts were used that included insurance coverage in the fees.

Personal Car