Provost Proctorship in Academic Administration

The Proctorship in Academic Administration, created through the Office of the Provost's Departmental Diversity and Inclusion Action Plan and hosted by the Office of the Provost, offers doctoral students hands-on experience in higher education administration. In this proctorship, the student will be exposed to the analysis, negotiation and decision-making involved in on-the-ground implementation of the University’s strategic priorities. For 2019-20, this one-semester proctorship will be guided by Leah VanWey, Associate Provost for Academic Space and Professor of Environment and Society and Sociology. The Associate Provost for Academic Space advises the Provost on space planning, allocation, and renewal funding for the University, ensuring alignment with the University’s strategic priorities. Working closely with the Associate Provost, the student will participate in projects related to the allocation and modification of academic spaces. The student will perform benchmarking research and analysis, executive summary writing, and other duties related to a project of their choice, will meet regularly with the Associate Provost for Academic Space and will join the Associate Provost in project meetings, interfacing with multiple stakeholders in the University, including faculty, department managers, facilities management and senior University administrators.

The proctorship aims to build communication, creative problem-solving, analytical, and project-management skills: the proctorship will provide insight into how day-to-day operations are balanced with larger, long-term strategic projects of a University. This opportunity is particularly suited for students interested in exploring careers in higher education administration or executive leadership. Students in the humanities and social sciences are encouraged to apply.


Working closely with the Associate Provost, the student will participate in projects related to the allocation and modification of academic spaces, considering issues of space utility, functionality, accessibility, among other space impacting factors. Responsibilities will include regular meetings with the Associate Provost for Academic Space, joining in project meetings, benchmarking research and analysis, proposal writing, and other duties related to a project of the student’s choice (from among ongoing projects that span the campus). The student is required to provide feedback on the experience through the Proctorships Experience Survey administered at the end of the semester. The proctorship activities will average up to 20 hours/week.


Doctoral students who will in 2019-20 be in years 2 through 6, receiving stipends from the Graduate School (not externally funded) are eligible to apply. At this time, this opportunity is not open to doctoral students in the Division of BioMed.

Funding and Award

Semester stipend, tuition, health insurance, dental insurance and coverage of the health services fee are provided by the Graduate School.

Application Process and Submission Deadline:

  •  Statement of Purpose (maximum 2-page statement) detailing:
    • Current status as a graduate student (year, expected graduation date, competing employment or academic demands expected in 2019-20);
    • Your interest in the position
  • Current CV/resume
  • Letter of recommendation from student’s Faculty research advisor, or another Faculty member for students who do not yet have a research advisor
  • Short message of support from the applicant’s Director of Graduate Studies (this should be sent as an email directly to [email protected])

Students with additional questions about this proctorship can contact Professor Leah VanWey ([email protected]).

Send above items as one pdf document to Kirk Robinson, Manager of Student Development ([email protected]), if possible, with the DGS message of support sent separately directly to [email protected]. Deadline for application submission is July 15, 2019.