Payments to Foreign National Visitors

Due to IRS/Homeland Security requirements, Brown University now requires us to verify that foreign nationals have the appropriate visa to allow for travel reimbursement.

**Please note: Brown University CANNOT reimburse or pay anyone who traveled on a Tourist Visa (B-2 or WT stamps). If you are receiving a B1/B2 visa or have a visa waiver, please be sure that your I-94 reflects the B-1 or WB classification. Please check your I-94 after passing through US customs to be sure you received the correct classification. If the classification is incorrect, you can ask them to correct it there at the airport or we can help correct it ONLY if you are still in the US. **

Please see the list below of other visa classifications and additional documentation you will need to provide along with your receipts, in order to process your payment...  

Visa

Type

Documents to Provide

B-1

Visitor for business

  • Passport photo page

  • Visa photo page

  • Latest visa entry stamp (if one was given)

  • Most recent I-94 that states "Class of Admission: B1"

F-1

Student visitor

  • Passport photo page

  • Visa photo page

  • Latest visa entry stamp (if one was given)

  • Most recent I-94 that states "Class of Admission: F1"

  • I-20

  • Authorization letter from home institution (unless on OPT, then EA card is needed) - This letter can be from your department administrators or institutions foreign scholar's office and must state that you are eligible for reimbursement and within good standing on your visa.

H-1B

Professionals

  • Passport photo page

  • Visa photo page

  • Latest visa entry stamp (if one was given)

  • Most recent I-94 that states "Class of Admission: H1B"

J-1

Exchange visitors

  • Passport photo page

  • Visa photo page

  • Latest visa entry stamp (if one was given)

  • Most recent I-94 that states "Class of Admission: J1"

  • DS-2019

  • Authorization letter from home institution (unless on OPT, then EA card is needed) - This letter can be from your department administrators or institutions foreign scholar's office and must state that you are eligible for reimbursement and within good standing on your visa.

VWB

Visa Waiver for business

  • Passport photo page

  • VWB entry stamp (if one was given)

  • Most recent I-94 that states "Class of Admission: WB"

  • ESTA authorization

 

For more information please visit...

Payments to Foreign Nationals Policy
Office of International Students and Scholar Services.