Payments to Foreign National Visitors

**Please note that we CANNOT reimburse or pay anyone who traveled on a Tourist Visa (B-2 or VWT stamps).**

Due to IRS/Homeland Security requirements, Brown University now requires us to verify that foreign nationals have the appropriate visa to allow for travel reimbursement.  In order for us to process your receipts, it is required that you obtain a B-1 visa stamp or that you have a Visa Business Waiver.  

If you are already in the US and have a F-1, H-1B or J-1 visa, please see the list below for other documentation needed in order to process your payment.  

Along with your original receipts, please provide a copy of the following documents:​

Visa

Type

Documents to Provide

B-1

Visitor for business

  • Passport photo page

  • Visa photo page

  • Visa entry stamp

  • Most recent I-94

F-1

Student visitor

  • Passport photo page

  • Visa photo page

  • Visa entry stamp

  • Most recent I-94

  • I-20

  • Authorization letter from home institution (unless on OPT, then EA card is needed) - Letter must state that you are eligible for reimbursement and within good standing.

H-1B

Professionals

  • Passport photo page

  • Visa photo page

  • Visa entry stamp

  • Most recent I-94

J-1

Exchange visitors

  • Passport photo page

  • Visa photo page

  • Visa entry stamp

  • Most recent I-94

  • DS-2019

  • Authorization letter from home institution (unless on OPT, then EA card is needed) - Letter must state that you are eligible for reimbursement and within good standing.

VWB

Visa Waiver for business

  • Passport photo page

  • VWB entry stamp

  • Most recent I-94

  • ESTA authorization

 

For more information please visit Office of International Students and Scholar Services website.