TO: Brown University Vendors, Contractors and Suppliers
FROM: Brown University Strategic Purchasing, Contracts & Insurance
DATE: Revised June 24, 2022
RE: COVID-19 Brown University Requirements for Vendors, Contractors and Suppliers
Please Read this Important Notice in Its Entirety:
Brown University seeks to mitigate the spread of COVID-19, and follows all relevant federal, state and municipal guidelines to protect our students, faculty, staff and visitors. Due to the number of vendors, contractors and suppliers interacting with the University, we are providing the following statement:
The University adheres to all relevant federal, state, and municipal laws, orders, rules of regulation, including, Occupational Safety and Health Administration (“OSHA’) and Centers for Disease Control and Prevention (“CDC”), and the Rhode Island Department of Health (“RIDOH”) guidelines (as updated from time-to-time) to prevent and control the spread of COVID-19 (collectively the “Guidelines”) as applicable to the University. The University expects all vendors, contractors and suppliers to comply with the Guidelines, including ensuring that their employees have access to appropriate supplies such as facemasks and personal protective equipment (“PPE”) while on the University’s campus as needed. Everyone who enters any Brown University facility is responsible for helping to prevent and control the spread of the COVID-19 infection.
Brown University may require that certain vendors, contractors and suppliers whose level of engagement with the Brown campus is of a sustained and consistent in-person contact nature abide by the University’s vaccination requirements for COVID 19. Vendors, contractors and suppliers identified by the University to be in this category will be notified directly by the University about the process.
Additional information about the University’s current expectations and processes can be found at the Healthy Brown Website.
Mask Protocols: Vendors, Contractors and Suppliers must comply with all University mask protocols, as they may be updated from time to time to reflect current requirements. Current University policy regarding face masks for all Brown community members,visitors and guests can be found on the University’s COVID-19 Campus Activity Status page.
In addition to the University’s policies, all vendors, contractors, and suppliers are expected to comply with the guidelines established by OSHA, (https://www.osha.gov/Publications/OSHA3990.pdf) and the CDC (https://www.cdc.gov/coronavirus/2019-ncov/index.html), as updated from time-to-time, to prevent and control the spread of COVID-19, as well as all applicable federal, state, and municipal regulations and guidelines.
All vendors, contractors, and suppliers sending employees to the University to visit or to provide a service are deemed to have acknowledged that (i) they have received this Notice, (ii) will comply with the requirements of this Notice, and (iii) have informed those employees about the University’s policies and requirements, and their obligations to comply. Failure to comply may cause denial of entry onto the University campus. Questions regarding these requirements should be directed to [email protected].
Strategic Purchasing, Contracts & Insurance
THIS NOTICE IS EFFECTIVE IMMEDIATELY
Prospective Suppliers will need to meet the requirements stated on the Procurement Standards page. Compliance with these guidelines shall be maintained for the term of the business relationship.
Suppliers who will be involved with the production of merchandise using University logos should consult and comply with the Brown University Licensee Code of Conduct Policy.
Transactions involving competitive bids, RFPs, should be coordinated with SPCI.
Contract performance issues or concerns should be directed to [email protected]
To ensure payment, complete the Brown University Supplier and Individual Payee Registration process. This step is required for set up in the University’s procurement system and to provide the information needed for compliance with IRS requirements.
If a Brown University Purchase Order is being issued to you or your company, please be sure to review the University’s standard terms & conditions.
Visitors to Brown
To ensure payment, please complete the Supplier and Individual Payee Registration Process. This process is required if Brown is paying for services provided by the visitor and/or travel reimbursement for a visitor.