Through E&I Buying Cooperative, Brown has access to contract pricing from Enterprise Rent-A-Car and National Car Rental. Enterprise is the largest car rental company in North America and owns National Car Rental. The contract offers exceptionally low rates and the ability to choose from two rental programs based upon the individual’s needs and requirements.

For Brown University business rentals, the discounted rates for Enterprise and National car rentals include collision damage and liability coverage. When you rent for business and make use of the Brown contract for Enterprise or National, you will not need to select insurance coverage for your business rental. Please note that the rates for commercial truck rentals do not include liability insurance (e.g. box trucks, cargo vans).  Personal/leisure rentals are also available through these rental companies but do not include insurance coverage in the rate.  Be sure to select business or leisure/personal when making your reservation.

Business rates through Enterprise and National car rentals are provided through the University’s strategic alliance partner for collaborative buying services, E&I Cooperative Services.

Use this link- Enterprise & National Portal to access the rates through Brown’s contract numbers: XZ49501 for business rentals or XZ49502 for personal/leisure rentals.  Please note that these contract numbers are not billing numbers.  A billing number is required for payment purposes when a personal credit card is not being used (Details are provided below. See Booking Through the Enterprise and National Portal.)

With this partnership, you are eligible to receive complimentary Emerald Club membership. Emerald Club members are recognized at both National and Enterprise and allow for a faster, more convenient rental experience.

Renting at an airport location - If you are renting at an airport location through the Emerald Club and National, you may select a midsize car at the time of booking and select any available vehicle in the lot, of your choosing, at the midsize rate.  This provides you the benefit of renting at a lower rate with National, and provides the vehicle of your choice at the midsize rate. This benefit is available with both business and leisure rentals.

Booking Through the Enterprise and National Portal – By clicking the link to the Enterprise & National Portal, the Enterprise and National booking portal can be accessed to create a reservation for business or leisure use.  Options for business travel payment include using a personal credit card or by entering a PO number and a billing number.  Please note that a billing number is a payment option and is separate from the contract numbers provided above.  For leisure use, a personal credit card is required for payment when the reservation is made.

If you are booking for business use and using a personal credit card, you may proceed with booking your rental car, enter your personal card information and complete the reservation.  Please enter your department name in the PO number Box.  After your travel you will submit your receipt or invoice through the Workday reimbursement process.

If you do not wish to use a personal credit card and belong to a department with a high volume of rentals, a specific or separate billing number can be established with Enterprise.  In order to establish a billing number for your department please email [email protected].  Please allow an estimated 1-3 business days for a billing number to be established.

To complete your booking, you will input the established billing number for your department and enter your department name in the PO Field. When you receive your invoice(s), you will submit them through the Workday invoice payment process.

If you are a department with a low volume of rentals, please create a requisition in Workday for the estimated amount of your booking using the supplier SPL-0002710 Enterprise Rent A Car or SPL-0018460 EAN Services LLC- Enterprise Holdings, Inc. for a rental with National and attach a pdf of the estimated cost.  Once a Purchase Order is created, please email SPC at [email protected] with your Purchase Order number and request a billing number.  Please include an additional estimated amount and note it in the memo field if tolls are expected for your trip. SPCI will provide you with a billing number to complete your booking.  

To complete your booking, you will input the Purchase Order number, as well as the billing number that is provided from SPC into the Enterprise reservation. When you receive your invoice, you will submit it through the Workday invoice payment process.

Booking Through an Enterprise or National Location - If you are booking through an Enterprise or National location, provide the agent with Brown’s contract numbers: XZ49501 for business rentals or XZ49502 for personal/leisure rentals to receive the correct pricing.  You will also provide the Enterprise Agent your personal card information. If they ask for a PO Number please provide your department name.  For business travel, after your travel you will submit your receipt or invoice through the Workday reimbursement process.

If you do not wish to use a personal credit card and belong to a department with a high volume of rentals, a specific or separate billing account number can be established with Enterprise.  In order to establish a billing account number for your department please email [email protected].  Please allow an estimated 1-3 business days for a billing account number to be established.

To complete your booking, you will provide the agent your department established billing number for your department and your department name for the PO Field. When you receive your invoice(s), you will submit them through the Workday invoice payment process.

If you are a department with a low volume of rentals, please create a Purchase Order in Workday for the estimated amount of your booking.  Once that Purchase Order is created, please email SPC at [email protected] with your Purchase Order number and request a billing account number. SPC will provide you with a billing account number to complete your booking. 

You will provide the agent with your Purchase Order number at the time of the booking, as well as the billing account number that is provided from SPC. When you receive your invoice, you will submit it through the Workday invoice payment process.

If you have questions about any of the processes above please email [email protected]