For matters serious enough to warrant a higher-level hearing, the Director will determine whether the charged student will be given the option to have the matter resolved through an Administrative Hearing or a Student Conduct Board Hearing. For charges involving D.9 Harassment or D.10 Harm to Person(s), students will not be offered a choice and will have their cases resolved through a Student Conduct Board Hearing. In determining whether a student will be offered a choice in cases that don’t involve these charges, the Director may take into consideration factors which include without limitation the complexity, severity, and community impact of the case. In some cases, the Director may refer a case directly to an Administrative Hearing if convening a Student Conduct Board Hearing would result in a significant delay in the resolution of the matter (e.g., during academic recesses). Serious matters involving student groups at this level will be heard by the Student Conduct Board.

An Administrative Hearing will be conducted by a single dean or administrator of the University for matters involving prohibited conduct that may result in separation from the University and/or a transcript remark. Cases resolved through an Administrative Hearing may involve serious prohibited conduct in a single incident or a persistent pattern of less severe prohibited conduct. In general, matters involving undergraduates will be heard by Hearing Officers from Campus Life & Student Services and/or the Office of the Dean of the College; matters involving graduate students will be heard by administrators from the Graduate School; matters involving medical students will be heard by administrators from the Medical School.

Procedure The hearing procedures will be informal, but they will be consistent with the basic rights afforded to students (see Student Rights). At least seven (7) days before the hearing, the Case Administrator will provide the respondent(s) with written notice of the charge(s), the time and location of the hearing, and a copy of the case materials. The hearing will be conducted by the Hearing Officer along with the Case Administrator, who will decide upon matters related to witnesses, evidence, and procedures. The Case Administrator may exclude from a hearing any person in attendance who disrupts the hearing. The Case Administrator may consult with the Hearing Officer and other University officials as necessary. At the hearing, the respondent(s) has an opportunity to be heard, and the Hearing Officer decides if the respondent is responsible for violation(s) of the Code of Student Conduct.

Outcomes. If the respondent is found responsible, the Hearing Officer will recommend a range of community status outcomes up to expulsion from the University, including any accompanying terms (see Outcomes), to the Director for final determination. After a determination of responsibility and prior to the recommendation of an outcome, the Case Administrator will inform the Hearing Officer of any prior disciplinary findings against the respondent. This information will also be provided to the Director. Within five (5) days of the conclusion of the hearing, the Director will notify the respondent(s), and the complainant(s) as permitted by applicable law, of the outcome of the case.

The Case Administrator The Case Administrator organizes the hearing procedures, including recruiting the panel, communicating to all parties about hearing date and time, and distributing case materials to all parties. The Case Administrator also chairs higher-level hearings and is responsible for conducting the hearing and deciding upon matters related to witnesses, evidence, and procedures. The Case Administrator may exclude from a hearing any person in attendance who disrupts a hearing. The Case Administrator may consult with the Hearing Officer(s) and other University officials as necessary. As the chair of higher-level hearings, the Case Administrator may ask questions at the hearing and will participate in the deliberations but will not have voting rights.

Notice. At least seven (7) days before the hearing, the Case Administrator will provide the respondent(s) and complainant(s), if applicable, with written notification of the charges, the time and place of the hearing, and a copy of the case materials.

Expedited Hearing(s). If the Director determines that an expedited hearing is necessary (e.g., end of the academic year), deadlines may be shortened. 

Requests for Witnesses. The respondent(s), complainant(s), and hearing officer(s) will provide the Case Administrator with a written list of witnesses they would like to appear at the hearing at least four (4) days prior to the hearing by 9:00 AM. For cases in which an investigator is not used, all witnesses will provide a written statement and/or any relevant documents at least four (4) days prior to the hearing by 9:00 AM. If, after the four-day deadline, either party believes that there is new information which may substantially influence the outcome of the hearing, they will request of the Case Administrator that the information be admitted to the hearing. The Case Administrator will also notify the parties of any other witnesses who have been called to appear at the hearing. The Case Administrator will make all decisions about witnesses appearing at the hearing.

Hearing Outline. Administrative and Student Conduct Board Hearings proceed as follows:

  1. The Case Administrator (and chair of the hearing) reads the charge(s) and informs the respondent(s) of the right to remain silent.
  2. The Case Administrator is available to answer questions about the case materials.
  3. The respondent or their advisor may make an opening statement.
  4. The complainant or their advisor may make an opening statement. A University Representative may fulfill this role if there is no complainant.
  5. The Hearing Officer(s) examines the evidence and the testimony of any witnesses, including the respondent, complainant, and the Investigator, if applicable. The respondent(s) and the complainant(s) may ask questions of all witnesses who are called to the hearing. It may be required that all questions be directed through the Case Administrator. At the discretion of the Case Administrator, witnesses may be recalled.
  6. The complainant or their advisor may make a closing statement.
  7. The respondent or their advisor may make a closing statement.

Deliberations. Following the closing statements, the Hearing Officer(s) adjourns into closed session (1) to determine if the respondent(s) is responsible for violation(s) of the Code and, if so, (2) to recommend a range of appropriate community status outcomes up to expulsion from the University and any accompanying terms (see Outcomes) to the Director. After a determination of responsibility but prior to the recommendation of outcomes, the Case Administrator informs the Hearing Officer(s) of any prior disciplinary finding(s) against the respondent and shares any mitigation or impact statements with them. Decision(s) of the Student Conduct Board will be made by majority vote and will be forwarded to the Director. Administrative Hearing Officers will also forward their decision(s) to the Director. As the chair of higher-level hearings, the Case Administrator may ask questions at the hearing and will participate in the deliberations but will not have voting rights.

Outcome Notification. Within five (5) days of the conclusion of the hearing, the Director will notify the respondent(s), and the complainant(s) as permitted by applicable law, of the outcome of the hearing.

Appeals. Please see Appeals.