“Post-award” is the term used for all grant management activities after an award is received. We work with the PI and department administrators to determine the level of post-award involvement needed.
Services include:
Financial monitoring
-
Review NOA, terms and budget in Workday
-
Review and approve grant-related expenses
-
Run monthly financial reports
-
Help with financial close-outs and reporting
-
Prepare budget modification and no cost-extensions
-
Coordinate salary allocations with departments
-
Assist with cost-transfers and payroll accounting adjustments when needed
Subaward management
-
Communicate with subcontractors to obtain yearly budgets, statements of work, spending plans, and justifications
-
Monitor spending rates
-
Effort certification assistance as needed
-
Prepare RPPRs
-
Database grant tracking
-
Attend meetings on an as needed basis
-
Act as the liaison between the department and OSP
Contract management
-
Identify the need for contracts for any individual or company providing a professional service as defined by Brown Policy
-
Work with department admin or PI to obtain required information to complete the BCM contract request
-
Act as a liaison for the department and SPCI reviewers should any questions arise that delay approval of the contract request
-
Upon contract execution, create requisition in Workday
-
Submit all invoices for payment through Workday and follow through to ensure payment
-
Update suppliers as needed and respond to invoice inquiries
-
Track receipt of subawardee invoices and request invoices to ensure timely spend of grant funds
-
Amend contracts prior to expiration date to extend additional funding for additional grant work in future years