Announcements

2020 Effort Reporting Schedule (12/10/19)

The highly anticipated 2020 effort reporting schedule is now available! Please follow this link to access the schedule and plan ahead.  Contact Robin Eubank at [email protected] with any questions.  
 

2020 Principal Investigator Eligibility Policy is released (11/27/19)

A new Principal Investigator Eligibility Policy will go into effect on January 1, 2020.  The Policy, PI Approval form and a summary Chart are available here.


OSP/BMRA Holiday Deadlines (11/13/19)

Proposal Deadlines Following Thanksgiving Holiday

Please be mindful of the University's closure on November 28th and 29th when planning your proposal timelines.  Since 5 full days are required for review of proposals, you may need to adjust your proposal routing process to allow for these holiday closures.  As an example, proposals due to the sponsor on December 2nd would therefore need to be routed to OSP/BMRA by 5pm on November 20th. 

Winter Break Deadlines

Proposals due over the University's Winter Break (between December 21 and January 1st) must be submitted to the sponsoring agency on Friday, December 20th and are therefore due to OSP/BMRA by 5pm on December 12th. This will allow enough time for the review and approval process to be completed.

Due to the short time period between Brown's reopening and the January 7th NIH deadline, we recommend that all submissions for that deadline are routed for an initial review before Winter Break. For these submissions, administratively complete proposals should be routed to OSP/BMRA by 5pm on December 17th. Final science for these proposals will not be due until 5pm on Thursday, January 2nd.


Terminated Workers Effort Certification Business Process Update (11/13/19)

With the new process, the effort reports for terminated employees will still be generated either as the termination notice is received by the Effort Certification Administrator (ECA) or when effort reports are generated through the regular scheduled reporting cycle.  The revised business process for the certification of terminated employee effort reports is summarized as follows: 

Terminated Worker Effort Certification Routing Process if PI is Active

  • ECA will generate the effort report (as currently done today).
  • ECA will reassign the effort report to the Effort Certification Partner (ECP) or Cost Center Manager (CCM) in Workday.
  • ECP or CCM should review the report, make any necessary changes, and submit the effort report.  
  • Effort report will route to the PI for certification. 

Terminated Worker Effort Certification Routing Process if PI is Inactive

  • ECA will generate the effort report (as currently done today).
  • ECA will reassign the effort report to the Effort Certification Partner (ECP) or Cost Center Manager (CCM) in Workday.
  • ECP or CCM should review the report, make any necessary changes, and submit the effort report.
  • Effort report will route to WD Operations once submitted.
  • ECA will communicate with department personnel to determine the appropriate person with firsthand knowledge of the worker's effort that can certify the report.
  • ECA will work with WD Operations to forward the effort report to the appropriate person for certification.

 

Upcoming Proposal Submission Deadlines for OSP/BMRA Review (9/16/19)

*UPDATE* please note the updated date for F Series and Diversity Fellowships due to Holiday Closures

Federal Agency Guidance on Notification and Reporting of Discrimination and Harassment (9/5/19)

Brown University (“Brown” or “University”) is committed to creating and maintaining an educational, research, working, and living environment free from all forms of unlawful harassment and sexual misconduct.  The University has created policies and procedures that describe the community standards of conduct as well as the procedures for grievances and complaints alleging violations of its discrimination and harassment policies.

In addition to University policy, Federal and State sponsors of Brown’s research have notification and reporting requirements related to sexual harassment, harassment, sexual assault, and discrimination.  Many of these sponsors have recently issued rules and guidance regarding these requirements and the importance of adhering to them.

The specific Federal Agency Guidance can be found here

 

Reminders of NIH Policies on Other Support and on Policies related to Financial Conflicts of Interest and Foreign Components (7/10/19)

NIH has released a detailed reminder to the extramural community about the need to report foreign activities through other support, foreign components and financial conflict of interest.  NOT-OD-19-114.html  contains an expanded clarification and detailed FAQs. At this time, NIH is currently in the process of updating the Other Support Format Page and instructions. The requirements provided in the notice will likely evolve further.  Should you have any questions, contact OSP  or BMRA Pre-Award Staff. 

 

NSF approves and encourages SciENcv Biographical Sketch Format for Proposal Submissions (6/18/19)

NSF released a communication on Monday stating "National Science Foundation (NSF) has designated the National Institutes of Health’s SciENcv (Science Experts Network Curriculum Vitae) as an NSF-approved format for submission of biographical sketch(es) and is encouraging its use to prepare a biographical sketch for inclusion in proposals to NSF.  The following website resources may be of assistance to proposers preparing a biographical sketch using the SciENcv format":


Important Proposal Submission Update (5/20/2019) 

After an 8 week pilot period where we tested the efficiency and effectiveness of submitting proposals in sponsor's systems, OSP and BMRA have determined that proposal submission via sponsor systems does not have a negative impact on either the proposal preparation or the review and submission processes.  As such, we are announcing a change to our submission guidelines.

Effective today, proposals that are eligible for System-to-System submission can either be submitted in COEUS or in a sponsor system such as ASSIST, FastLane, or Workspace. There will no longer be a requirement that S2S-eligible proposals be submitted via COEUS.

Please note that regardless of which submission method is used, COEUS remains our official proposal repository. For this reason, a COEUS record will still be required at the time of submission for all proposals.

We've developed an FAQ to accompany this announcement, but please also feel free to reach out to your Pre-Award contact with any questions you may have.


2019 NIH Salary Cap Increase (5/6/2019)

The Executive Level II salary cap used by the Department of Health and Human Services (which includes NIH) has been increased to $192,300. This change is effective retroactive to January 6, 2019, so please be sure to use this new rate in NIH and AHRQ proposals going forward.

More information from NIH can be found here: NOT-OD-19-099.

If you have any questions, please feel free to call or email your OSP/BMRA Pre-Award contact.
 

Identifying all Sources of Support in Proposals for External Funding (3/14/19)

Federal sponsors are focusing more closely on the full disclosure of project support than in years past. There is concern about ‘under-reporting’ of available research funding and of foreign sources of research support (i.e., foreign components, defined below). It is critically important that complete and accurate information about research support is included in all grant and contract proposals whenever required. This requirement will vary from sponsor to sponsor, so be sure to include other support information in conformance with each Agency’s instructions. Please keep reading for further information here.

Pre-Award Staff are responsible for:

Post-Award Staff are responsible for:

  • Reviewing and submitting proposals on behalf of Brown University

  • Serving as Institutional Authorized Signatory on sponsored agreements and proposals

  • Providing assistance with the interpretation of sponsor requirements and federal regulations

  • Communicating with sponsors on behalf of PIs and Departments

  • Grant and Contract award negotiation and acceptance

  • Creation and issuance of subaward agreements and Subrecipient Monitoring

  • Non-financial Post-award changes (e.g., No-cost extensions, Rebudgeting, Change of PI, Award transfer, etc.)

  • Education, outreach and training

  • Establishing and monitoring sponsored research accounts

  • Monitoring expenditure activities on sponsored research accounts to ensure compliance with federal regulations, non-federal, and University policies and procedures

  • Interpreting and applying sponsor regulations and policies

  • Preparing interim and final financial reports in a timely manner

  • Cash management of sponsored projects

  • Disseminating information to principal investigators and administrators on a range of topics related to post-award administration

  • Participating in the University's annual federal Single Audit

  • Education, outreach and training

 

About OSP 

The Office of Sponsored Projects (OSP) supports Brown University faculty, students and staff in the acquisition, performance, and administration of projects and programs funded by external sources. OSP provides the University's central coordination and oversight of research by offering a wide range of services including review and submission of proposals; award negotiation and acceptance; dissemination of research policy information to campus; issuance of subaward agreements and sub-recipient monitoring; compliance with governmental and private funding agency standards; advising on financial management of sponsored projects, financial and expense reporting; cash management; effort reporting, and monitoring of cost-share arrangements; addressing financial and administrative issues that arise during the life of a sponsored project; coordination of award close-out process; and providing education and professional development opportunities in research administration for the campus community.