Find Funding

Connect with a program officer/manager at a federal funding agency?

Connecting with agency program officers/managers (PMs) typically involves some or all of the following steps and communication.  

  • Visit agency websites and read through their solicitations and broad agency announcements to figure out which PMs are best aligned with your research.  

  • Send an introductory email to the PM describing your research and how it might align with their programmatic priorities; request a brief telephone call to explore further.

  • Prior to the phone call, send some read-ahead materials--i.e., white paper (1-2 pages) or a few slides.

  • Provided there is interest, offer to send additional materials (e.g., longer white paper, publications) and/or suggest an in-person meeting the next time you are in the Washington, D.C. area.

Research Development staff [amy_carroll@brown.edu , 3-6301] can assist you with any of these steps, including identifying well-aligned PMs, drafting introductory emails and white papers, and staffing phone calls and agency visits.

Apply for a seed grant?

OVPR offers a number of internal funding opportunities. Detailed guidelines and deadline information are available in the OVPR 2017 Research Funds and Application Guidelines for each type of grant.

Find funding for research in my area of expertise?

The Office of the Vice-President for Research, the Brown Library, and the Office of Foundation Relations provide various services to help you search for external funding opportunities. The Office of the Vice-President for Research and many other offices also offer internal funding to help advance scholarly projects.

 

Prepare a Proposal

How do I distinguish between a Subaward and Contractor (Vendor/Consultant)?
How do I know if I can serve as Principal Investigator on a proposal or an award?
Learn the difference between Grants and Contracts (managed by the Office of Sponsored Projects) and Gifts (managed by the Advancement Office)?

There can be a fine line between Gifts (managed by Brown's Advancement Office) and Grants and Contracts (managed by the Office of Sponsored Projects). 

To make the correct categorization, here is a checklist to consider:  

Is the funding from an Individual (not an organization) ?  if Y = Gift

Is the funding from federal, state, or local government agency or a flow-through from one of these agencies ? if Y = Grant/Contract

Is the funding in response to a proposal with a specific statement of work or defined deliverables ? if Y = Grant/Contract

Is there a line item budget ? if Y = Grant/Contract

Are there budget restrictions ? (e.g, prior approval required for re-budgeting from one line item to another ) if Y = Grant/Contract

Are unexpended (i.e., unspent)  funds or property required to be returned to the sponsor at the end of the project ? if Y = Grant/Contract

Do any terms of the award address patents, copyrights, rights in data or licensing of inventions ? if Y = Grant/Contract

Do any terms of the award require detailed financial reporting beyond a basic summary of expenditures ?  if Y = Grant/Contract

Do the terms of the award allow for audit of expenses or technical/programmatic activity ? if Y = Grant/Contract

Do the terms of the award require indemnification of sponsor by Brown ? if Y = Grant/Contract

 

Please contact your OSP Grant & Contract Administrator or Grant & Contract Accountant  if you'd like further assistance with this, or any question you may have regarding your research support.

How do I change my eRA Commons role?

The Office of Sponsored Projects will manage this request on your behalf. Please contact resadmin@brown.edu or call the office at 401-863-2777 for changes to your eRA Commons role.

What is the NIH Salary Cap?

A legislatively-mandated provision limiting the direct salary (also known as salary or institutional base salary, but excluding any fringe benefits and F&A costs) for individuals working on NIH grants, cooperative agreement awards, and extramural research and development contracts. The salary limitation rate applies to any individual whose salary is charged directly to awards from these agencies.

For more FAQs on NIH Salary Cap please see the NIH Salary Cap FAQs webpage.

Request cost-sharing for a grant proposal?

Cost-Sharing Funds are available to help meet sponsor requirements and to increase competitiveness on certain external funding opportunities. For questions on OVPR cost-sharing, or to request cost sharing funds, please email Carleen Brunelli in the Office of the Vice President for Research (carleen_brunelli@brown.edu)

Get assistance with a large, complicated grant proposal?

The Office of Research Development can assist you in thinking about all the components required for a competitive proposal. RD provides program management for large and/or multi-department grant applications, where RD serves as the primary point of contact for faculty for all aspects of a grant, helping the faculty member find the right person at Brown for any grant-related questions and planning ahead for all support a principal investigator (PI) may need from offices throughout OVPR and other organizational units at Brown to submit a successful proposal.

Manage an Award

How do I find the correct office to sign my agreement? 

Send to the "Owner" office identified here.

How do I arrange for an account to capture allocable and allowable expenses prior to Brown's receipt of my award document?

Please see the OSP Operating Procedure: ADVANCE ACCOUNT REQUEST for more details. 

 

Learn the difference between Grants and Contracts (managed by the Office of Sponsored Projects) and Gifts (managed by the Advancement Office)?

There can be a fine line between Gifts (managed by Brown's Advancement Office) and Grants and Contracts (managed by the Office of Sponsored Projects). 

To make the correct categorization, here is a checklist to consider:  

Is the funding from an Individual (not an organization) ?  if Y = Gift

Is the funding from federal, state, or local government agency or a flow-through from one of these agencies ? if Y = Grant/Contract

Is the funding in response to a proposal with a specific statement of work or defined deliverables ? if Y = Grant/Contract

Is there a line item budget ? if Y = Grant/Contract

Are there budget restrictions ? (e.g, prior approval required for re-budgeting from one line item to another ) if Y = Grant/Contract

Are unexpended (i.e., unspent)  funds or property required to be returned to the sponsor at the end of the project ? if Y = Grant/Contract

Do any terms of the award address patents, copyrights, rights in data or licensing of inventions ? if Y = Grant/Contract

Do any terms of the award require detailed financial reporting beyond a basic summary of expenditures ?  if Y = Grant/Contract

Do the terms of the award allow for audit of expenses or technical/programmatic activity ? if Y = Grant/Contract

Do the terms of the award require indemnification of sponsor by Brown ? if Y = Grant/Contract

 

Please contact your OSP Grant & Contract Administrator or Grant & Contract Accountant  if you'd like further assistance with this, or any question you may have regarding your research support.

How Do I Determine the Life-to-Date Expenditures on an Individual Grant or Multiple Grants?

A Sponsored Award Budget to Actuals Report can be run which will provide the project budget, current months expenses, fiscal-to-date, and project-to-date expenditures in the report view. It also includes cost sharing expenses, outstanding obligations, and balance available. Please see the document below to run this type of report.

Budget to Actuals Report Guide.pdf

What is the NIH Salary Cap?

A legislatively-mandated provision limiting the direct salary (also known as salary or institutional base salary, but excluding any fringe benefits and F&A costs) for individuals working on NIH grants, cooperative agreement awards, and extramural research and development contracts. The salary limitation rate applies to any individual whose salary is charged directly to awards from these agencies.

For more FAQs on NIH Salary Cap please see the NIH Salary Cap FAQs webpage.

Report allegations of research misconduct?
Get assistance with regulatory compliance questions?

Please see ORI staff directory.

Find courses to fulfill Responsible Conduct of Research Requirements?
Submit my Conflict of Interest Annual Assurance?
Request an export control license?

Please see Export Control FAQs.

Submit an IACUC protocol?
Submit an IRB protocol?

Please see IRB Forms.

Does Brown offer any courses that fulfill the NIH RCR Requirement?

Brown offers several courses that meet the NIH RCR requirements.  Click here to review available courses, including refresher course options.

Other

Data Use Agreements

The Office of Research Integrity (ORI) recently took on the role of centrally managing Data Use Agreements that involve research data. From start to finish, ORI will coordinate all behind-the-scenes required reviews (e.g., with CIS, OGC, etc.) and work expeditiously to bring draft agreements to execution on behalf of the investigator. In the short term, while we develop an online intake form, all Data Use Agreement requests should be directed to: DUA@Brown.edu for processing. 

What is a Data Use Agreement (DUA)?

When don't I need a DUA?

Where do I obtain a DUA?

Who has authority to sign a DUA?

Storing and Sharing Data

How do I initiate review of a DUA?

Documents required for submission

What is a Data Use Agreement?

A Data Use Agreement (DUA), sometimes referred to as a Data Transfer Agreement (DTA) or Data Sharing Agreement (DSA) or other variations on these terms, is a formal, written agreement into which two parties enter that establishes specific ways in which the data may be used and how it must be protected. Often, this data is a necessary component of a research project. It may or may not be human subject data from a clinical trial, or a Limited Data Set as defined in HIPAA. Importantly, investigators may not enter Brown University into such agreements -- review and signature is required by a responsible party on behalf of the University (which is not the PI).

A data use agreement (DUA) provides that the recipient of the data will:

  • not use or disclose the information other than as permitted by the DUA or as otherwise required by law,

  • use appropriate safeguards to prevent uses or disclosures of the information that are inconsistent with the DUA,

  • report to the providing party uses or disclosures that are in violation of the DUA, of which it becomes aware,

  • ensure that anyone to whom the receiving party provides the information to abides by the same restrictions and conditions that apply to the original recipient with respect to such information, and

  • not re-identify the information or contact an individual and, if stated in the DUA, not combine the data with other datasets.

Data Use Agreements may be incoming, when an external party will be sharing data with Brown, or outgoing, when Brown will share data with an external party.

When don’t I need a DUA?

  • When data is publicly available in the public domain.

  • When data is exchanged that is not subject to a legal or other restriction on its use.

  • When de-identified data is exchanged for research purposes under a subcontract or other form of agreement with the recipient.

Where do I obtain a DUA?

If the Brown researcher is the recipient of research data from a non-Brown entity:

  • The Brown researcher will most likely be asked to sign the other party’s DUA. Please begin by sending the proposed agreement to DUA@brown.edu while the DUA Request Form is currently being finalized. If the providing entity does not have a standard template for a proposed agreement, the researcher should consult with the ORI directly.

If the Brown researcher is the providing party of an identifiable dataset:

  • The ORI is utilizing a DUA form template for use by Brown researchers who wish to disclose research data to recipients. The Brown researcher must first complete a DUA Request Form (currently being finalized for the DUA webpage) to submit this information to ORI for review. While this DUA Request Form is being finalized, please submit this information directly to DUA@brown.edu. Don't hesitate to reach out to this email if you would like to schedule a meeting.

Who signs DUAs?

The Office of the Vice President for Research (OVPR) at Brown University is authorized to enter into research agreements, including DUAs, on behalf of the University. ORI facilitates review and approval of all data contracts and data sharing agreements. Before forwarding the agreement to ORI for University signature, it is important for the researcher to read the terms of a DUA and agree to abide by those terms

  • The Office of the Vice President and General Counsel (OGC) as well as Computing and Information Services (CIS) may be consulted in the review and approval of any data security management plans and negotiation of applicable terms. Please allow for additional time that is usually required for these reviews.​

  • Researchers are not authorized to sign agreements on behalf of the University. If a researcher signs such an agreement on behalf of the University, the researcher could be subjected to legal and financial risks and the agreement is non-binding.

  • The School of Public Health leadership has authorization to review and sign its own Data Use Agreements.

Other information:

Storing and Sharing Data:

What is a limited data set?

A “limited data set” is defined as health information that excludes certain direct identifiers (listed below).

The Privacy’s Rule limited data set provisions requiring the removal of direct identifiers apply both to information about the individual and to information about the individual's relatives, employers, or household members.

The following identifiers must be removed to qualify as a limited data set:

  1. Names

  2. Street address information (other than town or city, state, and zip code)

  3. Telephone numbers

  4. Fax numbers

  5. E-mail addresses

  6. Social security numbers

  7. Medical record numbers

  8. Health plan beneficiary numbers

  9. Account numbers

  10. Certificate/license numbers

  11. Vehicle identifiers and serial numbers (including license plate numbers)

  12. Device identifiers and serial numbers

  13. Web universal resource locators (URLs)

  14. Internet protocol (IP) address numbers

  15. Biometric identifiers, including fingerprints and voiceprints

  16. Full-face photographic images and any comparable images

A limited data set may include:

  1. Dates such as admission, discharge, service, DOB, DOD;

  2. city; state; zip code; and

  3. age in years, months or days or hours.

To Initiate Office of Research Integrity (ORI) review:

  1. PI completes DUA Request Form (currently being finalized for the DUA webpage)

  2. Upon electronic receipt of a new request, the Office of Research Integrity will begin initial submission review and will contact the PI and the administrative contact listed in the submission if any of the required documentation is missing or incomplete.

  3. Once the terms have been finalized, the agreement will be circulated for signature.

  4. Once the agreement has been fully executed (signed by all parties), a PDF copy will be provided to the PI and to the administrative contact listed in the submission.

Documents required for submission:

  1. Completed DUA Request Form (currently being finalized for the DUA webpage) 

  2. Proposed DUA (as an editable Word document) or request to use Brown DUA template (if Brown is receiving data from another entity)

  3. IRB approval letter (for human subjects research data)

Need help?

Please contact us at DUA@brown.edu

Suggestions?

Please contact Kelsey MacKinnon, Research Agreement Manager at Kelsey_Mackinnon@brown.edu

Nominate a faculty member for a Brown Research Achievement Award

The Office of the Vice President for Research (OVPR) is pleased to announce an inaugural awards program during academic year 2016-2017 to recognize outstanding research achievements of Brown faculty. Five awards will be given annually that each carry a research stipend of $5,000. A committee of faculty will review nominations and select the award recipients. OVPR invites nominations from deans, department chairs, and center directors, and also invites self-nominations and nominations by colleagues. 

Find your offices?

Vice-President for Research Jill Pipher
South Street Landing, 5th Floor
3-7408

Office of Research Development (RD)
(funding opportunities, limited submissions, internal seed funding, proposal development services)
South Street Landing, 5th Floor
3-5146

Industry Engagement and Commercial Venturing (IECV, formerly TVO)
(commercializing research)
South Street Landing, 5th Floor
3-7499

Office of Sponsored Projects (OSP)
(proposal review and submission, award negotiation and acceptance, subaward issuance, cash management, invoicing, financial reports and project close-out)
South Street Landing, 5th Floor
3-2777

Research Administration Information Services (RAIS)
('Research at Brown' data)
South Street Landing, 5th Floor
3-2777

Office of Research Integrity (ORI)
(IRB, IACUC, COI, Export Control, Conduct of ethical research)
South Street Landing, 5th Floor
3-3050

Suggest Additional Questions

How do I suggest additional questions?

As we build this resource of frequently asked questions, we would appreciate your input on topics to include. Please send suggested new questions to Amy Carroll at amy_carroll@brown.edu.