Policies

Student Account Refund of Overpayments:

Brown's preferred method for refunding your payment is electronic via ACH. This method ensures timely and accurate processing of your eligible refund.

Step 1: Setup an eRefund account at https://payment.brown.edu to receive a refund electronically to a U.S. personal checking or savings account. This can ONLY be done via the student's login. This should be done BEFORE submitting this form. If no eRefund account is setup, a refund will be processed via paper check. This will delay the timing of your refund.

Step 2: Complete and submit Student Refund Request Form.  Note: Refunds will be reviewed and processed once the semester begins. Refunds cannot be issued prior to the beginning of the semester. A refund is not valid when a credit balance is the result of anticipated aid or memo items.

Health Insurance Fee:

An annual fee is charged to all registered students. Participation in the University student health insurance plan is mandatory.  However, students may waive participation in the student health insurance plan if they are covered under a parental or private plan that provides comparable coverage.

Students must complete an online waiver at www.gallagherstudent.com by July 31.  If you do not have internet access, please contact the Insurance Office at 401-863-9481.  Upon receipt and approval of the waiver, the student’s account will be credited for the insurance fee.  Students are responsible for making sure that the online waiver is submitted by the deadline.

Please note that the insurance fee must be waived EACH academic year if the student does not want to participate in the University student health insurance plan.

Changes to Room and Board:

Adjustments or credits resulting from the change or cancellation in room or board charges are reflected on the students account. If the change results in an overpayment of the student's account, the student may apply for an electronic refund (see above procedures).

Late Fees and Past Due Accounts:

The payment deadline for the Fall Term is August 1, and for the Spring Term January 1.  Account balances not paid by the deadlines are assessed a 1 ½% Late Payment Charge.  In additional, students with past due balances will have a Bursar hold is placed on the student records. The Bursar Hold prevents students from-

  • Receiving their academic transcripts,
  • Receiving  a diploma,
  • Bookstore charging privileges,
  • Participating in preregistration of the upcoming terms classes.

Once the students account is paid and cleared, holds are automatically released and the student privileges are restored.

Tuition Leave Refund Policy:

Undergraduate and Graduate Students: Students who leave the University during or at the end of Term I are not charged for Term II.

Students who leave the University (except under conditions noted below) or change their enrollment status during a term are eligible for tuition payment refunds during the first five weeks of the term according to the following schedule:

Week of Withdrawal          Refund Percentage

First two weeks                               80%

Third week                                        60%

Fourth week                                     40%

Fifth week                                         20%

If a partial refund is made, no portion of the tuition paid and not refunded is credited toward the total tuition required for the degree. When no refund is made, the four tuition units paid are credited toward the total tuition required for the degree, and the number of terms to which the student is entitled for full-time enrollment is appropriately reduced.

Students who are suspended or dismissed or withdraw when under investigation for misconduct are not eligible for a tuition refund for the term in which the suspension, dismissal or withdrawal occurs.

Federal financial aid recipients are also bound by the Federal refund policy for financial aid funds.  Please contact the Office of Financial Aid for more details.

COURSE LOAD REDUCTION: Students taking an approved course load reduction may choose to do so with a tuition adjustment through the mid-semester deadline. Students should speak with a dean in the office of the Dean of the College to understand and plan for impacts on their degree completion timeline

Academic Records Fee:

An Academic Records Fee of $100 will be charged to all first-time attendees in degree programs with a program start date on or after July 1, 2018. This includes students in undergraduate, graduate, medical and executive master degree programs. The Academic Records Fee will cover transcripts for life (students will have to pay the FedEx fee) and electronic diplomas (for students who completed degrees on or after May 2015). The Academic Records Fee does not cover replacement diplomas.

Questions about charges on the student account:

Inquiries or information concerning payment options, changes in billing name or billing address, late payment charge assessment, refunds, and the Installment Payment Plan (IPP) are handled by the Bursar’s Office.  However, since most of the charges or credits that appear on the statement do not originate in the Bursar’s Office, questions about a specific item should be directed to the office responsible for the charge. Department contact information can be found in the department links on the Fee Charts.

In case of billing errors, the amount in question need not be paid while we are investigating the matter provided that documentation is submitted to the Bursar’s Office prior to the payment due date. However, the remainder of the bill, which is due and not in question, must be paid by the due date.