Month End Period Close Process

Workday business processes are closed at month end according to the schedule below.  The business process must be fully completed (i.e. approved) in Workday before the end of the business day to be recorded in that month, as long as it is dated in that month of earlier.

3rd business day:

• Pcard Verifications - last day to verify.  If a transaction is not verified, Accounts Payable will verify on your behalf and charge the transaction to the PCard holder's default cost center.  This will route to the Cost Center Manager for approval.  Transactions must be approved by the 5th business day to be recorded to the previous  month.

4th business day:

• Payroll / Payroll Accounting Adjustments

5th business day:

• Supplier Invoices
• Expense Reports
• Journal Entries
• Purchasing Card

FY24 Workday Month End Closing Dates:

Month	3rd business day Pcard verifications	Workday Areas Closed by the EOD, 4th Business day Payroll / Payroll Accounting Adjustments	Workday Areas Closed by the EOD, 5th Business day Supplier invoices Expense Reports Journal Entries Purchasing Cards (Operational Activity Complete)	7th Business day Run departmental reports All activity (including centrally posted allocations) has been posted
July 2023	Thursday, August 3, 2023	Friday, August 4, 2023	Monday, August 7, 2023	Wednesday, August 9, 2023
August 2023	Wednesday, September 6, 2023	Thursday, September 7, 2023	Friday, September 8, 2023	Tuesday, September 12, 2023
September 2023	Wednesday, October 4, 2023	Thursday, October 5, 2023	Friday, October, 6, 2023	Wednesday, October 11. 2023
October 2023	Friday, November 3, 2023	Monday, November 6, 2023	Tuesday November 7, 2023	Thursday, November 9, 2023
November 2023	Tuesday, December 5, 2023	Wednesday, December 6, 2023	Thursday, December 7, 2023	Monday, December 11, 2023
December 2023	Wednesday, January 10, 2024	Thurssday, January 11, 2024	Friday January 12, 2024	Wednesday, January 17, 2024
January 2024	Monday, February 5, 2024	Tuesday, February 6, 2024	Wednesday, February 7, 2024	Friday, February 9, 2024
February 2024	Tuesday, March 5, 2024	Wednesday, March 6, 2024	Thursday, March 7, 2024	Monday, March 11, 2024
March 2024	Wednesday, April 3, 2024	Thursday, April 4, 2024	Friday, April 5, 2024	Tuesday, April 9, 2024
April 2024	Friday, May 3, 2024	Monday, May 6, 2024	Tuesday, May 7, 2024	Thursday, May 9, 2024
May 2024	Wednesday, June 5, 2024	Thursday, June 6, 2024	Friday, June 7, 2024	Tuesday June 11, 2024
June 2024	Refer to Year End Schedule for June close dates

Best Practices:

• Cost Center Managers and Grant Managers should frequently review their Workday inboxes.
• Reconcile accounts on a monthly basis to capture errors in a timely fashion.
• Prior fiscal year expenses may not be reallocated (except for sponsored awards)

Recommended reports for Cost Center Managers for montly reconciling, reports and report descriptions are available through the Supplemental Report App in Workday. *This is not an all-inclusive list of workday reports:

• Manager Activity Report – Actuals
• Manager Activity (Excl. Sponsored Activities)
• Select Balance Sheet for Managers
• Agency Account Report (if applicable)
• Spendable Gift Report
• Endowment Income Report
• Sponsored Award Budget to Actuals
• Sponsored Award(s) Activity – Actuals
• Payroll Actuals by Cost Center (With Worktags)
• In Progress Payroll Actuals by Cost Center (All Organizations)

FAQs:

When is the last day journal entries may be submitted in Salesforce by the Brown community for the previous month?

• Journal entries may be submitted in the Salesforce journal entry app for the previous month through the end of the fifth business day of the following month. For example, for the month ended Saturday, October 31, 20XX, Salesforce journal entries may be submitted through the end of the fifth business day, Friday, November 6, 20XX. Any entries submitted in Salesforce after the end of the fifth business day will result in errors and will not transmit to Workday.

Will I have more time to submit journal entries before year end?

• Yes, the deadline is extended further into July for June 30 entries.  The exact date will be accounced on the Controller's Year End webpage and during the Controller's Office year end presentations.