Restricted and Prohibited Purchases

Restricted Purchases

The purchase of certain items or services may require special steps and/or an additional  approval from the appropriate responsible office before it can be issued as an official Purchase Order. When initiating the Requisition, the appropriate Spend Category must be used so all appropriate approvals can be obtained. This applies to the following:

  • Animals
  • Catering
  • Computer hardware (Computer Purchase Policy)
  • Software and other computing hardware 
  • Contracts involving sharing of data
  • External Copy and Printing & Design
  • Facilities related work
  • Hazardous Materials
  • Leases and housing rentals
  • Radioactive Materials
  • Shredding (use only University Strategic Supplier)
  • Use of the Brown logo (Use of licensed Supplier required.  See Code of Conduct for Licensees)
  • Vehicles

The Office of Communications has important policies posted on their website that require compliance. Individuals involved with purchases are responsible for reviewing and complying with these policies if they are working with a supplier that will use images of Brown or involve Graphic designers, licensees and individuals producing communications or products for or on behalf of Brown employees, units, programs: The Brown Image Use Policy and The Visual Identity Policy and Strategy.

To determine whether or not an individual qualifies as an Independent Contractor who can be hired using a PSA, the Employee vs. Independent Contractor Checklist may require secondary review by University Human Resources. 

Prohibited purchases in accordance with the National Defense Authorization Act, Section 889


To comply with Section 889, the University may not provide the government or use any equipment, system, or service that uses telecommunications or surveillance equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, from the following companies/entities:

  • Huawei Technologies Company
  • Hytera Communications Corporation
  • ZTE Corporation
  • Hangzhou Hikvision Technology Company
  • Dahua Technology Company
  • Any subsidiary or affiliate of these companies/entities

See compliance notice for more details.