A Sponsored Award Budget to Actuals Report can be run which will provide the project budget, current months expenses, fiscal-to-date, and project-to-date expenditures in the report view. It also includes cost sharing expenses, outstanding obligations, and balance available. Please see the document below to run this type of report.
Please see Research Misconduct Policy.
Please see ORI staff directory.
Please see Responsible Conduct of Research (RCR).
Please see Electronic COI Assurance and Reporting.
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Please see IRB Forms.
Brown offers several courses that meet the NIH RCR requirements. Click here to review available courses, including refresher course options.
There can be a fine line between Gifts (managed by Brown's Advancement Office) and Grants and Contracts (managed by the Office of Sponsored Projects).
To make the correct categorization, here is a checklist to consider:
Is the funding from an Individual (not an organization) ? if Y = Gift
Is the funding from federal, state, or local government agency or a flow-through from one of these agencies ? if Y = Grant/Contract
Is the funding in response to a proposal with a specific statement of work or defined deliverables ? if Y = Grant/Contract
Is there a line item budget ? if Y = Grant/Contract
Are there budget restrictions ? (e.g, prior approval required for re-budgeting from one line item to another ) if Y = Grant/Contract
Are unexpended (i.e., unspent) funds or property required to be returned to the sponsor at the end of the project ? if Y = Grant/Contract
Do any terms of the award address patents, copyrights, rights in data or licensing of inventions ? if Y = Grant/Contract
Do any terms of the award require detailed financial reporting beyond a basic summary of expenditures ? if Y = Grant/Contract
Do the terms of the award allow for audit of expenses or technical/programmatic activity ? if Y = Grant/Contract
Do the terms of the award require indemnification of sponsor by Brown ? if Y = Grant/Contract
Please contact your OSP Grant & Contract Administrator or Grant & Contract Accountant if you'd like further assistance with this, or any question you may have regarding your research support.
Please see the OSP Operating Procedure: ADVANCE ACCOUNT REQUEST for more details.
This article will shed some light on the who, what, when, where, why, and how of the Federal Demonstration Partnership (FDP).
A legislatively-mandated provision limiting the direct salary (also known as salary or institutional base salary, but excluding any fringe benefits and F&A costs) for individuals working on NIH grants, cooperative agreement awards, and extramural research and development contracts. The salary limitation rate applies to any individual whose salary is charged directly to awards from these agencies.
For more FAQs on NIH Salary Cap please see the NIH Salary Cap FAQs webpage.
Please refer to the Cost Sharing Reference Guide maintained by the Controller's Office.
For our continuing NIH award, the COEUS obligated total and the Workday total on the Sponsored Award Budget to Actuals are different. It appears as though the Workday budget includes the carry-forward amount from the previous segment of the grant and the COEUS record does not. Should the award amount in the two systems be the same?
In cases where funds have been carried over from a prior segment, the Coeus record and the Workday budget on the Sponsored Award Budget vs. Actuals report will not align. Coeus is our 'official' record of funding and therefore, we cannot 'double dip', so to speak by counting funds twice. Instead the approved carry forward amount is added into the Workday budget and also added as a billing limit 'override', so we can invoice up to this full amount (see screenshot below with the authorized amount vs. the billing limit override).
In this case, the award to date is $3,302,863 with approved carry forward of $69,109.86 from the previous segment, so our billing limit override is $3,371,972.86.
On the reverse side, if a carryforward request in a current segment is not approved, we do not reduce the award amount in Coeus (unless the sponsor explicitly deobligates those funds). Instead, we restrict those funds by reducing the award budget in Workday and reducing the billing limit override in Workday. Example: Award comes in at $60,000.00. Carryforward of $25,000.00 is not approved. Coeus record remains as $60,000.00 obligated for the award, however, the Workday budget is reduced to $35,000.00 and we add in a billing limit override at $35,000.00, so that we don't invoice the sponsor for any portion of the restricted funds.
Use the template letter, completed with information on why carryover exists, in what amount and how the funds will be used. Gather the PI signature and forward to OSP or BMRA for submission to the funding agency. OSP should verify the amount of carryover prior to sending to an external sponsor. Note that the request must be made and approval received before any charges to the unspent funds are made. For an excellent summary please see this NIH web page.
Please see: No Cost Extension (NCE) Policy by Sponsor