Research Data Management | Federal Policies on Data Sharing | Research Data Education & Events | Data Use Agreements
The Office of Research Integrity (ORI) provides centralized support, education, and policy development to facilitate and promote the responsible and ethical acquisition, use, sharing and maintenance of research data at Brown. ORI partners with the research community to assist with the implementation of strategic initiatives involving the use of research data, helping to build new models of data sharing and related processes to enable Brown to achieve its research collaboration and growth objectives.
For questions concerning research data use, retention, and management, please contact us at [email protected].
Draft NIH Policy for Data Management and Sharing
Data Sharing Policies
Love Data Week. The Office of the Vice President for Research and the University Library are co-sponsoring Brown’s First Annual Love Data Week (February 10 – 14, 2020). Love Data Week is an annual event to raise awareness and build a community to engage on topics related to research data management, sharing, preservation, reuse, integrity, and university and library-based research data services. Please visit https://library.brown.edu/outreach/lovedata/ for more information.
ORI also centrally manages Data Use Agreements that involve research data. From start to finish, ORI will coordinate all behind-the-scenes required reviews (e.g., with CIS, OGC, etc.) and work expeditiously to bring draft agreements to execution on behalf of the investigator. ORI requires completion of the Data Use Agreement (“DUA”) Request form for all proposed incoming and outgoing DUAs to ensure that appropriate terms & conditions are negotiated. Please email any questions about the request or this form to [email protected] not to an individual email address to ensure timely review of your email.
Please review ORI's comprehensive Data Use Agreement Guidance for Researchers for answers to all of your DUA-related questions. This Guidance document covers:
Roles and Responsibilities
Procedures for when Brown is the Data Provider and when Brown is the Data Requestor
DUA Procedures for Special Categories of Data
Commonly Used DUA Terms
University Partners & Helpful Contacts
- Links to Related Resources
PI completes DUA Request Form
Upon electronic receipt of a new request, the Office of Research Integrity will begin initial submission review and will contact the PI and the administrative contact listed in the submission if any of the required documentation is missing or incomplete.
Once the terms have been finalized, the agreement will be circulated for signature.
Once the agreement has been fully executed (signed by all parties), a PDF copy will be provided to the PI and to the administrative contact listed in the submission.
Completed DUA Request Form
Proposed DUA (as an editable Word document) or request to use Brown DUA template (if Brown is receiving data from another entity)
IRB approval letter (for human subject research data)
For incoming data, a DUA amendment may be required by the data provider for changes to the existing agreement.
Amendments may be necessary for:
- changes in custodian/contact information
- adding data files
- requesting an extension
- adding a collaborator
Please submit the proposed amendment and original agreement to [email protected] for review and once the amendment terms have been finalized, the agreement will be circulated for signature by OVPR.
For outgoing data, ORI will draft an amendment to an existing agreement upon request. Please begin by submitting the request to [email protected] for review.
Need additional help?
Please contact us at [email protected].