Research Data Management | Federal Policies on Data Sharing​ |​ Research Data Education & Events ​|​​ Data Use Agreements 

Research Data Management

The Office of Research Integrity (ORI) provides centralized support, education, and policy development to facilitate and promote the responsible and ethical acquisition, use, sharing and maintenance of research data at Brown. ORI partners with the research community to assist with the implementation of strategic initiatives involving the use of research data, helping to build new models of data sharing and related processes to enable Brown to achieve its research collaboration and growth objectives. 

For questions concerning research data use, retention, and management, please contact us at [email protected].

Federal Policies on Data Sharing

Draft NIH Policy for Data Management and Sharing​

Draft NIH Policy for Data Management and Sharing

Why NIH is beefing up its data sharing rules after 16 years

Supplemental Draft Guidance: Elements of a NIH Data Management and Sharing Plan

Supplemental Draft Guidance: Allowable Costs for Data Management and Sharing

NIMH / NIAAA Data Sharing Policies and Use of the NDA

Notice of Data Sharing Policy for NIMH

Notice of NIAAA Data-Sharing Policy for Human Subjects Grants Research

NIMH Data Archive (NDA, also be used by NIAAA)

Research Data Education & Events

Love Data Week.  The Office of the Vice President for Research ​ and the University Library are co-sponsoring Brown’s First Annual Love Data Week (February 10 – 14, 2020). Love Data Week is an annual event to raise awareness and build a community to engage on topics related to research data management, sharing, preservation, reuse, integrity, and university and library-based research data services. Please visit https://library.brown.edu/outreach/lovedata/ for more information.

Data Use Agreements

ORI also centrally manages Data Use Agreements that involve research data. From start to finish, ORI will coordinate all behind-the-scenes required reviews (e.g., with CIS, OGC, etc.) and work expeditiously to bring draft agreements to execution on behalf of the investigator. ORI requires completion of the Data Use Agreement (“DUA”) Request form for all proposed incoming and outgoing DUAs to ensure that appropriate terms & conditions are negotiated.  Please email any questions about the request or this form to [email protected]  not to an individual email address to ensure timely review of your email.

Please review ORI's comprehensive Data Use Agreement Guidance for Researchers for answers to all of your DUA-related questions. This Guidance document covers:

  1. Roles and Responsibilities
     
  2. Procedures for when Brown is the Data Provider and when Brown is the Data Requestor
     
  3. DUA Procedures for Special Categories of Data
     
  4. Commonly Used DUA Terms
     
  5. University Partners & Helpful Contacts
     
  6. Links to Related Resources

To Initiate Office of Research Integrity (ORI) review:

  1. PI completes DUA Request Form

  2. Upon electronic receipt of a new request, the Office of Research Integrity will begin initial submission review and will contact the PI and the administrative contact listed in the submission if any of the required documentation is missing or incomplete.

  3. Once the terms have been finalized, the agreement will be circulated for signature.

  4. Once the agreement has been fully executed (signed by all parties), a PDF copy will be provided to the PI and to the administrative contact listed in the submission.

Documents required for submission:

  1. Completed DUA Request Form

  2. Proposed DUA (as an editable Word document) or request to use Brown DUA template (if Brown is receiving data from another entity)

  3. IRB approval letter (for human subject research data)

Amendments to Existing Data Use Agreements

For incoming data, a DUA amendment may be required by the data provider for changes to the existing agreement.

Amendments may be necessary for:

  • changes in custodian/contact information
  • adding data files
  • requesting an extension
  • adding a collaborator

Please submit the proposed amendment and original agreement to [email protected] for review and once the amendment terms have been finalized, the agreement will be circulated for signature by OVPR.

For outgoing data, ORI will draft an amendment to an existing agreement upon request. Please begin by submitting the request to [email protected] for review.

Need additional help?

Please contact us at [email protected].

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