Can I be reimbursed for travel expenses to and from campus or other expenses if I’m working on an AWA? | University Human Resources

Reimbursable expenses are subject to the University’s Alternative Work Assignment Expense Reimbursement Policy and depend upon the employee’s designated position work location.

Other Types of Reimbursable Expenses	On site	Hybrid	Remote
Travel to Brown University Campus (hotel, car, parking fees, flights, meals etc.): All allowable expenses will be reimbursed to the employee from the unit’s budget and not funded centrally by Brown. Failure to obtain pre-approval of travel will be the sole costs of the employee.	No	No	Yes – only for those employees with a Remote PWL who reside over a 50-mile radius from Brown University’s campus location in Providence, RI for occasional visits to Brown for business purposes, subject to documented manager pre-approval.
Other Reimbursable Expenses in States Outside the State of Rhode Island: Note: The following states have additional requirements related to reimbursing remote employees for certain remote work expenses: California, Massachusetts, and Washington, D.C. Employees working in these jurisdictions should obtain prior approval from their department head or manager before incurring any additional expenses. The applicable state requirements / laws can be found in the following links: California Labor Code Section 2802 Washington D.C. Register Title 7 Section 910 Massachusetts General Laws Part I, Title XXI, Chapter 149, Section 148 All allowable expenses will be reimbursed to the employee from the unit’s budget and not funded centrally by Brown.	No	No	Yes. Based upon the laws governed by the state where the work is performed outside the State of Rhode Island.

Other Types of Reimbursable Expenses

On site

Hybrid

Remote

Travel to Brown University Campus (hotel, car, parking fees, flights, meals etc.):

All allowable expenses will be reimbursed to the employee from the unit’s budget and not funded centrally by Brown.

Failure to obtain pre-approval of travel will be the sole costs of the employee.

Yes – only for those employees with a Remote PWL who reside over a 50-mile radius from Brown University’s campus location in Providence, RI for occasional visits to Brown for business purposes, subject to documented manager pre-approval.

Other Reimbursable Expenses in States Outside the State of Rhode Island:

Note: The following states have additional requirements related to reimbursing remote employees for certain remote work expenses: California, Massachusetts, and Washington, D.C. Employees working in these jurisdictions should obtain prior approval from their department head or manager before incurring any additional expenses. The applicable state requirements / laws can be found in the following links: California Labor Code Section 2802 Washington D.C. Register Title 7 Section 910 Massachusetts General Laws Part I, Title XXI, Chapter 149, Section 148
All allowable expenses will be reimbursed to the employee from the unit’s budget and not funded centrally by Brown.

Yes. Based upon the laws governed by the state where the work is performed outside the State of Rhode Island.