In order to provide and maintain a safe work environment, Brown will require COVID-19 vaccinations of all employees (faculty, staff, postdoctoral scholars, visiting researchers, lecturers, and seasonal and intermittent staff) working at any Brown owned, leased or managed premises and/or engaging in any in-person work with other Brown employees, students, or visitors for the fiscal year 2022 (July 1, 2021 – June 30, 2022). This policy is based on guidance from the Centers for Disease Control and Prevention (“CDC”), the Occupational Health and Safety Agency (“OSHA”), the Rhode Island Department of Health (“RIDOH”), and the U.S. Equal Employment Opportunity Commission (“EEOC”).
All employees must either 1) provide proof that they have received a full course of a U.S. Food and Drug Administration (“FDA”) or World Health Organization (“WHO”) authorized COVID-19 vaccine or 2) obtain a medical or religious exemption approved by Brown with a reasonable accommodation. The process for requesting an accommodation for either medical reasons or based on a sincerely held religious belief, practice or observance is set forth below. Employees who do not fulfill one of these two requirements will be placed on leave without pay, family and medical leave, or other employment status, and their status will be evaluated periodically.
All vaccination records will be stored confidentially in Workday and can be loaded via the Vaccine Management link in the Benefits app on your Workday landing page. For more information regarding uploading your vaccination card to Workday, please visit this online guide. Employees may also email a pdf or jpeg to [email protected]. If submitting via email, please use Virtru to email it securely. All vaccination records will be stored confidentially in Workday and can be loaded via the Vaccine Management link in the Benefits app on your Workday landing page.
Eligible employees who have submitted proof of COVID-19 vaccination in Workday can earn $50 toward 2021 Wellness Rewards. Wellness Rewards is the voluntary wellness incentive program designed to help faculty and staff maintain and improve their overall well-being. Additionally, for those needing sick time to support their vaccine recovery, Brown will credit up to two sick days (up to one per each vaccination day), as needed. Credit for time off will be updated once per month upon updating your vaccine status in Workday.