How do I create a student job requisition?

Please refer to the Create Student Job Requisition Job Aid in Workday.  All student jobs must be posted for a minimum of 5 business days. For guidance on managing student applicants please refer to the Managing Student Jobs in Workday Recruiting job aid in Workday Learning.

Is it possible to give someone in my department access to a student requisition in Workday to view applicants?

Yes - Please email Student Employment the requisition number and the name of the individual(s) who needs access. Student Employment can assign the Requisition Viewer role for the specific requisition.

How do I know if a student has completed the I-9 Form?

Utilize the Student I-9 Verification report in Workday. This report can be found in the Student Recruitment app on your Workday home page.

How do I know if a student worker has been added to my organization?

You will receive a notification in Workday once the student job has been approved. The student will also show under the Members tab on your student worker organization page.

How do I change the hourly pay rate for a student?

Submit Request Compensation Change to change an hourly pay rate. The job aid for Request Compensation Change can be found in Workday Learning under Student Worker Management.

How do I extend my student’s end date?

Submit Edit Job to extend the end employment date. The job aid for the Edit Job process can be found in Workday Learning under Student Worker Management.

How do I end a student job?

Submit End Additional Job to end the student job and remove the student from your student worker organization. The job aid for End Additional Job can be found in Workday Learning under Student Worker Management.

How do I unpost a student job?

Email [email protected] when your job(s) can be unposted. It is important to include the requisition number(s).

How do I close a student job requisition that is no longer needed?

Email [email protected] with the requisition number(s) and request to close the requisition. All active candidates who were not selected must be dispositioned (declined) from the requisition prior to close.

What if a student worker forgets to submit their weekly hours in Workday?

If the Payroll deadline has passed, the department will need to submit an underpayment request in Workday. To help prevent this from happening, departments should run the time reports found in the Student Recruitment app to monitor student hours. 

 

 

Last updated: March 2022