CITI Instructions and Frequently Asked Questions

Who needs CITI Training?

All research personnel who are engaged in human subjects research are required to complete CITI training. Research personnel includes principal investigators, co-investigators, faculty advisors for student investigators (medical, graduate, and undergraduate), student investigators (medical, graduate, and undergraduate), research assistants, and any research team members who have contact with research participants and/or their research data and identifiers.

 

What are the different CITI course options?

How do I register with CITI and choose courses?

Frequently Asked Questions

Initial Education Courses

You can choose one of the Initial Education courses below to satisfy Brown’s requirement for human subjects research:

  • Group 1: Social-Behavioral-Educational Researchers and Key Personnel
  • Group 2: Biomedical Researchers
  • Group 3: Biomedical Data or Specimens-Only Researchers
Certificate of an Initial Education Course from a Comparable Program 

If you completed a comparable Initial Education course on human subjects research at another institution in the past 3 years, you will need to:

  • Complete Group 4: Individuals who have completed an Initial Education CITI program at another institution within the past three years
  • Submit a copy of your current training certificate from another institution to [email protected]

(Please note that if the certificate submitted for Group 4 acceptance has expired and Brown is your primary affiliated institution, you will need to complete one of the Initial Education Courses to renew your certification.)

Additional Initial Education Courses

If you will collect or receive protected health information (PHI) as part your research, along with one of the Initial Education Courses listed above, you will also need to complete:

  • Group 5: HIPAA

If your research is an NIH-funded clinical trial, along with one of the Initial Education Courses listed above, you will also need to complete one of the following modules on Good Clinical Practice (GCP):

  • GCP for Clinical Trials with Investigational Drugs and Medical Devices (U.S. FDA Focus)
  • GCP - Social and Behavioral Research Best Practices for Clinical Research

 

(Please note that CITI may change the Group number associated with a training course, even after the course is complete. The HRPP recommends that you choose the appropriate training course using the course title, not the Group number.)

Refresher Course

CITI certification expires after 3 years. CITI will e-mail you an automatic training reminder 60 days before your training expires and prompt you complete a Refresher Course for recertification.

You can complete a Refresher Course 3 times before CITI will prompt you choose from one of the Initial Education Courses.

Instructions for New Users:

1. Go to the CITI home page:  https://about.citiprogram.org/en/homepage/.

2. Click “Register” and fill in steps 1-7. In Step 1, choose Brown University as your institution. Continue with the registration process filling in all of the appropriate personal information.

3. Search the institutional courses available to Brown. Be sure to click the “View Courses” button connected to Brown University. Click on “Learner Tools” and “Add a Course” for the “CITI Course Enrollment Procedure.” Please read the instructions and continue to scroll down to the “CITI Course Enrollment Questions.”

4. Answering Questions 1-7 will register you for training courses. You do not need to answer all seven questions. Please note that you may register for as many courses as you like, but not all courses may be required for your research.

5. Brown has created three Initial Education customized tracks to ensure that the education you receive is tailored to your research. Completion of one of the following modules is necessary to satisfy Brown’s requirement for initial human subjects training. You are required to take only one of the modules listed below but may elect to take more modules if you choose.

6. Please complete the track that most closely aligns with your research or discipline.

7. Once you have chosen the appropriate Group, scroll to the bottom of the page and click “Submit.” This will bring you to the main page where you can begin the correct course. You can save your progress, log out of CITI, and re-enter the course as many times as you wish.

Returning CITI Users Who are New to Brown:

1. Go to the CITI home page:  https://about.citiprogram.org/en/homepage/.

2. Log in using your username and password from your previous institution.

3. Click on the link “Add Institutional Affiliation.”

4. Choose Brown University as your institution.

5. Fill in the required personal information on the next page.

6. Click “next” to advance to the curriculum selection.

Frequently Asked Questions

 

Does Brown track CITI training for all research personnel?

When does CITI certification need to be in place?

How long does CITI certification last?

How do I know when to renew my CITI certification?

How many times can I take a Refresher Course before completing the Initial Education Course again?

Will Brown’s HRPP know when my certification is complete?

What should I provide Brown’s HRPP if I completed certification at another institution?

How do I add a new course?

Who can use Brown’s CITI modules?

Does the Responsible Conduct of Research (RCR) course satisfy Brown’s requirement for human subjects research?

How long do I have to complete a course once I start?

 

Does Brown track CITI training for all research personnel?

Brown only tracks CITI training for principal investigators, faculty advisor for student investigators, and student investigators.

When does CITI certification need to be in place?

You (and your faculty advisor) must have current CITI certification to receive approval, exempt determination, or acceptance for new applications, amendments, and continuing review of human subjects research.

How long does CITI certification last?

Initial and continuing education certification last 3 years.

How do I know when to renew my CITI certification?

CITI will e-mail you an automatic training reminder 60 days before your training expires and prompt you complete either a Refresher Course or Initial Education Course, as applicable.

How many times can I take a Refresher Course before completing the Initial Education Course again?

You can complete a Refresher Course 3 times before you must repeat the Initial Education Course.

Will Brown’s HRPP know when my certification is complete?

Yes. If you choose Brown as your home institution and complete a Brown module, a copy of your completion record will automatically be e-mailed to Brown’s HRPP.

What should I provide Brown’s HRPP if I completed certification at another institution?

Brown will only have access to your completion record if you registered Brown as your home institution. If you completed training through another institution, you should e-mail your current certification to [email protected].

How do I add a new course?

After logging in to CITI, click on “Learner Tools” and “Add a Course” for the “CITI Course Enrollment Procedure.” Please read the instructions and continue to scroll down to the “CITI Course Enrollment Questions.”

Answering Questions 1-7 will register you for training courses. You do not need to answer all seven questions. Please note that you may register for as many courses as you like, but not all courses may be required for your research.

Who can use Brown’s CITI modules?

You may only use Brown’s CITI modules for human subjects research certification if you have a formal affiliation with the University. You have formal affiliation is you are a current employee, faculty member, or an enrolled student.

Does the Responsible Conduct of Research (RCR) course satisfy Brown’s requirement for human subjects research?

No. RCR training covers research integrity and is a specific requirement for projects funded by the National Institutes of Health (NIH), National Science Foundation (NSF), and National Institute of Food and Agriculture (NIFA). RCR training may discuss human subjects research, but it does not satisfy the requirements of human subjects research education. More information about RCR is available through the Office of Research Integrity.

How long do I have to complete a course once I start?

You have 12 months to complete a course once you start. If you do not complete a course within 12 months, the course will be deactivated. You will need to register for the course again and start it from the beginning.

 

For additional information regarding Brown’s training requirements, please visit our IRB Guidance & Policies page and review our “Policy on Education in the Conduct of Human Subjects Research.”