How will the multi-state initiative impact my state payroll withholdings?
- If you are performing approved remote work outside of the state of RI but within a state the university is registered, your home and work location would be the same and that state will govern your payroll taxation.
- If you have a hybrid work schedule and live outside the state of RI, you will have RI state payroll taxes withheld.
- If you are an onsite employee, you will continue to have RI state payroll taxes withheld from your pay.
The withholding amounts for state income tax are in accordance with your W-4 elections in Workday. We recommend reviewing your current state W-4 elections and completing a W-4 form, if needed, in Workday by using the "Pay" app on your landing page and selecting change withholding elections. We also recommend consulting with an accountant if you are unsure how to complete the form and what to claim per state. It is recommended that you consult with your accountant before you make your elections.
| AWA Classification | Home Address | Work location | payroll tax withholdings |
|---|---|---|---|
| Onsite (RI) | Unregistered state/Registered State | Registered state | You will continue to be taxed as a RI employee and RI state taxes will be withheld. |
| Hybrid | Unregistered state/Registered State | Registered state | You will continue to be taxed as a RI employee and RI state taxes will be withheld. |
| Remote | Registered state | Registered state | Your home and work state are the same and will govern your state payroll withholdings. |
| Remote | Unregistered state | Unregistered state | You will be taxed as a RI employee and RI state taxes will be withheld. |
In support of this initiative, we ask that employees ensure their home/local and work addresses are accurate in Workday.
Employees’ Responsibilities
- If your home address is incorrect, please update this information.
- If your work location is incorrect, please reach out to the department for which you work.
- If you move, please ensure you update your address in Workday as soon as possible.
- Regularly confirm your home and work addresses listed in Workday.
- Regularly review your payslips in Workday to ensure the income taxes in the proper state are being withheld. To view your payslips, please select your "Pay" App and then "Payslips", which is on the right under "View".
FAQ's
Visit the Multi-State Initiative FAQ's page.