Employee Education Program

Brown University offers the Employee Education Program (EEP) benefit to eligible staff employees to help them meet their educational goals. This benefit provides financial assistance toward Brown and non-Brown course(s).


Employees* are eligible to use the EEP benefit if they meet all three of the following criteria:

  • Work at least 67% time (1300 hours per year)
  • Have completed six months of employment at the time of application
  • Employment status in good standing

* Union members will receive education benefits as described in their respective Collective Bargaining Agreements.  Faculty members, dependents, and spouses are not eligible to receive education benefits under this program.

Program Guidelines

Financial assistance is provided for undergraduate, advanced degree, or job-related courses. Courses may be taken at Brown or outside of Brown, however Brown and non-Brown programs cannot be combined in the same fiscal year.

  • Courses are considered job-related if they maintain or enhance the employee’s skills needed in their present position at Brown or if it is a requirement either by law or of Brown.
  • Courses outside of Brown must be taken at degree granting, accredited institutions belonging to one of six regional accrediting agencies.

New EEP Enhancements Beginning January 1, 2019:

  •  Distance Learning (online) options will now apply to those enrolling in job-related courses.
  •  Distance Learning (online) options will now apply to all job-related certificate courses, eliminating the 6 course requirement for certificate programs.

Please note: the enhancements do not replace provision(s) for professional learning in existing collective bargaining agreements.  Employees governed by collective bargaining agreements are encouraged to review those agreements.  

EEP for Brown University Courses

Employees may take up to three degree of job-related courses per fiscal year (July 1-June 30) under the EEP.  Brown courses will be taxed in accordance with IRS regulations.

Degree candidates must:

  • Adhere to the guidelines and requirements of the Graduate School for degree programs.
  • Notify the Academic Advisors and/or Graduate School of any impending interruption in course work.

For employees enrolled in a graduate program, please note:

Once registered, you can request to have the Graduate Student Activity Fee (social event fee) and the Graduate Recreation Fee (access to Nelson Fitness Center) waived by emailing [email protected].  If you do not request these fees be removed, you will be responsible for payment.


Important Dates for the Spring/2019 Semester for job-related courses:

Wednesday, January 23, 2019

Classes begin.

Tuesday, February 5, 2019

Last day to add a course without a fee (not covered by the EEP).

Wednesday, February 20, 2019

Last day to change a grade option.

Friday, March 8, 2019


Last day to drop a course without an EEP penalty.







Learn more about Brown courses.

EEP for Courses Outside of Brown

  • Employees must be enrolled in a degree or job-related courses(s).
  • Employees can receive reimbursement up to $2,625 per fiscal year (July 1–June 30).

Learn more about non-Brown courses.

Certificate Courses/Programs

  • Employees must be enrolled in job-related certificate courses/programs.
  • Employees can receive reimbursement up to $2,625 per fiscal year (July 1–June 30).
  • As of January 1, 2019, the 6 course requirement for online/distance learning certificate courses has been eliminated.

Learn more about certificate courses and programs.

Application Guidelines

  • Complete one application per course.
  • Application(s) should be submitted to Michele Wise prior to the start date of the course (two weeks preferred).

Reimbursement Process

  • Brown Courses: No money is exchanged. The EEP sends through a credit to the student's account at the beginning of the semester.
  • Non-Brown Courses: Participants must pay the school that they are attending up front and then can submit for reimbursement once the course has successfully been completed. Participants must submit a grade report and proof of payment.


For help related to education pursuits and/or guidance pertaining to the selection of courses or schools, contact Michele Wise at 401-863-2459 or email:[email protected].