12/8/21 Coeus Training Still Available! Online 24/7

Coeus system training is still available for all your new hires! 
Everything from navigating Coeus, creating a proposal, working on budgets, and creating and managing hierarchy records is available:

  1. Log into Workday and navigate to your Learning worklet. 

  2. Under ‘Learn’, click ‘Search for Available Learning’.

  3. Online courses available:

12/8/21 Coeus Access- IMPORTANT Information for All User Additions and Removals

The following is important information for all regarding both addition and removal of users’ access to Coeus:

As you bring on new hires and others take advantage of early retirement this year, their Coeus system access must be handled properly via an Access ticket to add or remove them. 

If you have early retirees leaving your department this year and they previously had Coeus system access, you are required to submit a removal of access ticket to deactivate their system access and remove their role(s).  

10/13/21: Coeus - Avoid Errors: Always Check Proposal Roles

Each time a Proposal Development (PD) record is either created from scratch or copied, one of the Aggregators on that record should check all the other Aggregators assigned to that record.  Any Aggregator has full ability to manage who has an edit or view role on a PD record. 

10/13/21: Workday Grants Management Dashboard – Improved Access

Beginning October 27, access to the Workday Grants Management dashboard will be modified to render based on your assigned award roles and no longer require prompting by award group to view data. 

The setup process for first time viewers on the dashboard will no longer be required.

Steps to access the Grants Management Dashboard

8/16/2021- Coeus Grants: Access and Roles- Removal for Terminations, Transfers, or Early Retirees

Coeus Grants: Access and Roles- Removal for Terminations, Transfers, or Early Retirees

If your employee has terminated, transferred to another department, or is moving into early retirement at the end of this year, now is a great time to review processes to ensure that their Coeus access and/or roles are properly removed.  (This also covers the Workday roles specifically related to grants- Grant Manager and Grant Financial Analyst.)  At the time of the employment change, be sure to submit the access ticket and note “removal” of access and/or roles. 

ERAF 1/26/2021: COEUS Narrative Not Uploading

We understand tight deadlines and can feel your stress. Unfortunately, Coeus will not accept documents over a certain size. If your Narrative or other document will not upload, we strongly suggest printing it to PDF to shrink its size. If this is still too big, you may need to do this twice. 

Following are the steps to print to PDF: 

1. Select a file in any application that prints and open it. 

2. Choose File > Print.

ERAF 11/23/20: Departments: Submitting a First-Time Coeus Grant Proposal

New departments, or existing departments that have never submitted a proposal through Coeus, will need to contact RAIS. RAIS will ensure that your department is set up correctly with the proper departmental and central office approvals. Proposal development (PD) records should not be created in Coeus until RAIS has completed this set up.